Job Description

Work Term: Permanent Work Language: English Hours: 32 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 1 year to less than 2 years

Work setting

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Business services

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Assist with staff consultation and grievance procedures Coordinate the flow of information within the team Direct and control daily operations Direct staff Open and distribute mail and other materials Plan and organize daily operations Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Organize staff consultation and grievance procedures Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks

Computer and technology knowledge

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MS Excel MS Outlook MS Word Electronic scheduler Adobe Photoshop Adobe Acrobat Reader WordPerfect Electronic mail

Area of work experience

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Designing Design

Area of specialization

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Correspondence Reports and records Business process management

Transportation/travel information

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Public transportation is available

Work conditions and physical capabilities

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Ability to work independently Attention to detail Repetitive tasks Work with minimal supervision

Personal suitability

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Judgement Organized Team player Accurate Client focus Reliability Accountability Dependability

Other benefits

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* Other benefits