Job Description

Work Term: Permanent Work Language: English Hours: 30 to 40 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 1 year to less than 2 years or equivalent experience

Work setting

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Construction Transportation, communication and utilities

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Direct staff Evaluate daily operations Motivate staff Open and distribute mail and other materials Plan and organize daily operations Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Oversee the preparation of reports Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Maintain and manage digital database Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Prepare contracts and other papers

Computer and technology knowledge

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Google Docs Microsoft Visio MS Excel MS Outlook MS PowerPoint MS Windows MS Word Electronic scheduler Enterprise resource planning (ERP) software MS Project Project management software SharePoint MS Office Adobe Acrobat Reader Google Drive Electronic mail

Technical terminology

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Legal Engineering Financial Business

Area of specialization

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Correspondence Reports and records Contracts Statistics Financial statements Invoices Charts, tables, graphs and diagrams Project management Business process management Corporate social responsibility

Security and safety

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Enhanced reliability security clearance Confidential security clearance Criminal record check

Transportation/travel information

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Willing to travel regularly Valid driver's licence Public transportation is available

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large workload Work with minimal supervision

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner

Health benefits

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Dental plan Disability benefits Health care plan Paramedical services coverage

Financial benefits

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Group insurance benefits Life insurance

Other benefits

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* Other benefits