Job Description

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada's leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We have been rated one of Canada's Top Employers for Young People since 2022.


If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for an

Administrative Assistant

to support the Legal Assistants and Paralegals, prepare for meetings, prepare expense reports, plan events, draft correspondence, and provide support on other firm initiatives, as required. The Administrative Assistant is expected to build effective working relationships with both internal and external stakeholders at all levels. They are responsible for providing day-to-day administrative support while maintaining a high degree of confidentiality. We invite you to review the job description.

Duties & Responsibilities

Extensively manage boardroom calendars, triage requests, ensure the lawyers are supported prior to and during meetings and that their day is on track; Oversee and maintain the cleanliness and organization of shared common spaces, including kitchens, catering areas, and event rooms, ensuring these spaces are consistently presentable and stocked to support daily operations and firm standards; Support all aspects of the client experience, including boardroom setup, concierge-style services, and coordination of service requirements to ensure a seamless, professional, and welcoming environment; Document production such as printing, photocopying and scanning; Electronic and hard-copy filing including electronic indexing of documents, following profiling conventions; Administrative support for opening and closing files, timesheet entries and scheduling appointments; Finance-related tasks, such as completing expense reports and cheque requisitions/deposits; Assist with the monthly billing process: organize pro formas, check for consistency with client billing agreements, comply with e-billing requirements, cross reference tallies for retainer agreements, complete client requested tracking forms, and create cover letters; Manage business expenses and perform expense reconciliation; Edit and revise legal documents and correspondence; and Work with various departments (i.e., finance and HR), as needed.

Knowledge, Qualities & Experience Required

College diploma, undergraduate degree, Legal Assistant/Executive Assistant diploma or equivalent is preferred; Five or more years of experience providing support to professionals in a fast-paced, professional services environment is preferred; Corporate, Legal, or Financial Services experience is an asset; Strong ability to work well under pressure and on time sensitive deadlines in a high-performing environment; Extremely motivated, adaptable, eager to learn and professional; Exceptional working knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and aptitude in learning new technologies are required; Exceptional (written and verbal) communication and interpersonal skills; Excellent organizational and time management skills; Strong attention to detail with the ability to prioritize and multi-task; Strong searching abilities (i.e., emails, archives and document management); Ability to work independently and take initiative; and Willing to work flexible hours, as required.

What We Offer?

Comprehensive health benefits

starting on your first day, including extended health and dental coverage, life ?insurance, accidental death and dismemberment (AD&D), and emergency out-of-country travel insurance - with 100% of the premiums paid by the firm;

Disability Coverage

including both short and long-term disability benefits;

Retirement savings benefits

including a support staff pension plan (firm contributes to the ?plan ?and matches ?staff contributions to a maximum percentage of salary), and a Group ?RRSP where ? contributions can be deducted directly from pay;

Time off

including competitive vacation time offering based on tenure with the firm, paid sick time and ?acknowledgment of all ?statutory and some non-statutory holidays;

Wellness benefits

including an Employee and Family Assistance Plan and an annual fitness/wellness subsidy;

Hybrid Work Environment

with the majority of positions having hybrid flexibility;

Professional Development

including support for ongoing continued learning opportunities; and

Collaborative Team environment

with staff and firm-wide events and celebrations throughout the year.

We thank all candidates for their interest, however, only short-listed candidates will be contacted.


DLA Piper Canada encourages all Applicants with disabilities to contact DLA Piper Canada if they require accommodation during the recruitment process. DLA Piper Canada will consult with the Applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the Applicant's accessibility needs due to disability.