Job Description

Administrative Assistant (Growth Path: Operations & Finance)

About Us

We're a fast-growing, commercial service company scaling our operations across the Lower Mainland. As volumes increase, we're investing in strong internal systems and great people. This role is designed as a launchpad; start with core admin support and grow into Operations and Finance as you learn our processes and become proficient in your role.

The Opportunity

You'll be the connective tissue between operations and finance and administration. You will keep information and schedules organized, invoices moving, client updates responsive, and inventory tracked. If you love tidy spreadsheets, clear checklists, and finishing the day with everything buttoned up, you'll thrive here.

What You'll Do and Experience Required

English:

Fluent in both written and spoken English.

Google Workspace admin:

Maintain organized folders and files in Google Drive; draft/edit Docs; manage shared inboxes in Gmail.

Sheets & data work:

Enter and maintain data with accuracy; use simple formulas, filters, and data validation to keep logs and trackers clean.

Document management:

File and track invoices, service agreements, and operations and accounting paperwork (digital + occasional physical).

Inbox & calendar coordination:

Book pickups/deliveries; schedule maintenance, meetings; send confirmations and reminders.

Basic reporting:

Produce weekly summaries directly from Sheets.

Invoice prep & follow-ups:

Generate invoices, send statements, and follow up on overdue items with professionalism.

Inventory & supplies tracking:

Maintain simple stock trackers (e.g., detergents, chemicals, uniforms), flag low stock, and draft purchase requests.

First Point of Contact (Phone):

You will be the first point of contact for the occasional call from business or retail customers.

Nice To Have (Bonus Points)

QuickBooks familiarity:

AR tracking, invoice matching, reference numbers, and basic reconciliations.

AI tools:

Comfort prompting tools like ChatGPT to draft emails, summarize reports, or generate simple templates (invoices, reminders, checklists).

What You Bring

1-3+ years in an administrative/office role (operations or accounting support a plus). Strong attention to detail and

high data-entry accuracy

. Confident with

Google Sheets

(filters, sort, simple formulas like SUM, AVERAGE, COUNTIF, basic data validation). Or ability to learn these simple commands quickly Organized, reliable, and comfortable owning recurring routines and deadlines. Clear, professional written communication (you'll email vendors, partners, and internal teams). Proactive mindset. If something looks off, you ask, fix, or improve the process.

Growth Path (12-24 Months)

Operations Coordinator:

Own daily routes/calendars, vendor coordination, SOP updates.

AR/AP Specialist:

Take on customer billing cycles, collections cadence, and payables scheduling.

Operations/Finance Analyst:

Build KPI dashboards in Sheets, month-end summaries, and cost tracking.

Success in Your First 90 Days

Week 2: All core trackers (invoices, inventory, bookings) up to date and consistently filed in the correct Drive folders. Week 4: You're sending polished weekly summaries with zero chasing required. Day 90: You've identified at least

two

efficiency wins (e.g., improved data validation, cleaner folder structure, or a simple template that saves time).

Compensation & Schedule

Competitive hourly/salary based on experience, plus benefits after probation. Standard business hours with occasional flexibility during peak periods. On-site
How To Apply

Respond to this ad with:

Your resume, 3-5 bullet points on systems/tools you've used, and A short note on why you believe you are the right fit for this position.
Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

On-site parking
Application question(s):

How many years of administrative experience do you have? What is your computer skill level? Describe.
Experience:

Google Sheets: 1 year (preferred)
Language:

English (required)
Work Location: In person