Job Description

Job Title: Administrative Assistant

Reports To:

Toni Leroux, REALTOR & Nora Landry, REALTOR- Royal LePage Atlantic

Location:

Dartmouth/Halifax, Nova Scotia

Employment Type:

Full-Time

Position Overview

The Administrative Assistant provides essential administrative and operational support to Toni Leroux, REALTOR & Nora Landry, REALTOR- Royal LePage Atlantic. This role ensures smooth day-to-day management of real estate transactions, listings, and marketing activities. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced real estate environment.

Key Responsibilities

Transaction Coordination

Track and maintain all real estate sales files and documentation from listing to closing. Ensure compliance with brokerage and industry regulations. Communicate with clients, agents, lawyers, and vendors as needed to facilitate transactions.

Listing Management

Prepare, proof, and upload property listings to the appropriate MLS systems and websites. Coordinate photography, staging, and other pre-listing requirements. Manage updates and revisions to listings as needed.

Client Care

Conduct property searches based on client criteria and gather relevant property information Monitor client birthdays, milestones, etc. to stay top of mind Create and manage CRM including smart lists, follow ups, tagging leads, etc.

Marketing & Media Coordination

Collaborate with marketing staff and third-party providers to execute social media and advertising campaigns. Assist with Canada Post mail-outs and general newsletter/email campaigns Oversee the posting and scheduling of content across multiple platforms. Support brand consistency through quality control and timely communication.

Communication & Liaison

Maintain ongoing communication with Royal LePage Atlantic management regarding listing and transaction status. Act as a liaison between Toni Leroux, Nora Landry and other agents, vendors, and senior managers. Handle confidential information with professionalism and discretion.

Qualifications

Proven experience in administrative support, ideally in real estate or a related industry. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency with real estate software (e.g., MLS, Lone Wolf, Dotloop), Google Workspace and Microsoft Office Suite. Ability to work independently while supporting team objectives.
Own a laptop and cellphone with reliable internet access

Compensation & Schedule

Salary:

$40,000

Hours:

Monday to Friday, 9am- 5pm (1-hour lunch break).

Working Location:

Royal LePage Atlantic, 102-610 Wright Ave. With an option for a work from home as discussed.

Vacation:

2 weeks paid annually to be used in a calendar year

Performance Review

Performance and compensation will be reviewed annually with Toni Leroux, Nora Landry Administrative Assistant.

Job Types: Full-time, Permanent

Pay: From $36,000.00 per year

Benefits:

On-site parking Paid time off Work from home
Work Location: Hybrid remote in Dartmouth, NS