Job Description

About Us

Attuned Therapy + Wellness is a trauma-informed, heart-centered psychotherapy clinic supporting individuals and families navigating emotional challenges, life transitions, grief, identity work, and personal growth. We prioritize ethical care, deep listening, and grounded leadership.

We're looking for a part-time administrative assistant who can support the back-end operations of the practice while helping us stay organized, present, and focused on client care. This is a remote-friendly contractor role with light in-person duties.

What You'll Do

Admin + Client Support

Check voicemails and clinic mail 1-2x per week Respond to basic email and phone inquiries with professionalism and warmth Support client onboarding onto Jane (sending forms, confirming intake steps) Matching clients to an appropriate therapist and supporting therapy team as necessary with admin duties Light scheduling assistance for reschedules, cancellations, and reminders Maintain privacy and confidentiality at all times maintaining PIPEDA compliance

Office & Organizational Tasks

Light tidying of therapy space (wipe surfaces, restock tissues, organize materials, etc.) Water plants, refresh waiting room, monitor supply levels Organize physical files or materials as needed Maintain digital files, SOPs, and team Google Drive folders

QuickBooks Bookkeeping Support

Upload receipts and organize expense records Categorize transactions in QuickBooks Online (access provided) Reconcile and summarize monthly reports (no tax filing or accounting responsibilities) Download Jane/Square income reports and organize for bookkeeping

Creative & Launch Support

Format and upload social media content Organize and streamline processes Assist with social media scheduling or email campaigns Monthly meetings to develop marketing strategy
You Might Be a Great Fit If You...

Are emotionally intelligent, kind, and responsive Work well independently and manage your time efficiently Are comfortable learning tools like Jane, QuickBooks, and Google Workspace Have some familiarity with trauma-informed or wellness-focused work environments Are a self-starter, creative thinker, enjoy learning and growing collaboratively with a leadership team Appreciate clean spaces, calm energy, and good systems Are within driving distance of Kincardine for light in-person tasks (1-2x/week)
Contract Details

You are a self-employed contractor and will invoice monthly Flexible hours (asynchronous work + occasional check-ins) Must be based in Ontario for privacy and compliance You will access QuickBooks through our clinic's account; you are not responsible for tax filings or financial advising
To Apply

Please email admin@attunedtherapy.ca with:

A brief intro sharing who you are and why this role aligns with you A PDF resume Availability to interview
Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 5 - 10 per week

Benefits:

Flexible schedule On-site parking
Location:

Kincardine, ON (preferred)
Willingness to travel:

25% (preferred)
Work Location: Hybrid remote in Kincardine, ON

Application deadline: 2025-07-28
Expected start date: 2025-08-01