Job Description

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 5 years or more

Tasks

Arrange and co-ordinate seminars, conferences, etc. Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Respond to employee questions and complaints Plan, develop and implement recruitment strategies Oversee the preparation of reports Oversee development of communication strategies Oversee the classification and rating of occupations Manage training and development strategies Establish and implement policies and procedures Organize and administer staff consultation and grievance procedures Oversee payroll administration Advise senior management Oversee the analysis of employee data and information Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

Google Docs Electronic scheduler Accounting software MS Excel MS Office MS PowerPoint MS Word MS Windows MS Outlook

Technical terminology

Business

Area of specialization

Invoices Charts, tables, graphs and diagrams Construction

Work conditions and physical capabilities

Fast-paced environment Work under pressure Tight deadlines Repetitive tasks Attention to detail

Personal suitability

Ability to multitask Accurate Client focus Excellent written communication Flexibility Organized Reliability Team player Judgement