Job Description

About Us
St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centered approach and adapt to the needs of each person and each family.
Position Summary and Scope of Service
St.Amant's core values reflect a strong commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the community we serve. Reporting to the Coordinator, Community Residential Program (CRP) and consistent with the Mission, Values and policies of St.Amant, the Administrative Assistant is a critical role in ensuring the success of St.Amant business and operations.
Exemplifying the mission, vision and values of St.Amant, the Administrative Assistant works collaboratively with partnered programs while offering employees respectful customer service.
The Administrative Assistant is responsible in performing a broad range of administrative support for the Community Residential Program
St.Amant, as part of an initiative entitled "Meaningful Connections", seeks to expand the culture of support ("excellent caretaking") to include an intentional focus on equipping a person with the opportunities and skills to develop relationships. The goal of this initiative is to have people we support exploring and establishing relationships with people in the community.
St.Amant values and promotes volunteerism in the workplace. Volunteers bring optimism and enthusiasm, create positive energy, share diverse perspectives and are an integral part of the work we do. As such and in keeping with the values of our organization, the incumbent to this role is encouraged to actively support, train, mentor, collaborate and invest in volunteer initiatives.
St.Amant is committed to fostering a culture of diversity, equity, inclusion and accessibility where everyone is respected, valued and empowered to bring their authentic selves - free from fear of discrimination - while celebrating the diverse identities and experiences that enrich our community. We stand firmly against individual and systemic discrimination and racism as per the Canadian Human Rights Act.
Qualifications
Educational:

• Grade XII diploma or certificate
• Office Administration training, community college or career college level with emphasis in word processing and office skills

Professional:

• Previous experience providing administrative support services within a high-paced business environment
• Skilled in the use and operation of computers, computer networks, and computer peripherals such as printers and communication devices
• Skilled in the use of software tools and applications including Microsoft Windows & Office (Excel, Word, PowerPoint, Publisher, Access, Outlook), and internet browsers (Internet Explorer, Chrome)
• Skilled in the use of fax, photocopier, and other office equipment
• Knowledge of, and ability to work within, the spirit of the Mission and the Values of St.Amant
• Excellent organizational skills
• Ability to perform a variety of administrative tasks both as part of a team or independently
• Ability to proofread documentation to ensure accuracy of typed material
• Familiarity with and adherence to the Personal Health Information Act (PHIA)
• Ability and motivation to follow instructions or directions conscientiously

Personal:

• Ability to work with minimal supervision as well as a collaborative team player in a team environment
• Ability to organize and prioritize work in a fast-paced environment
• Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation
• Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
• Ability and willingness to give and receive honest, balanced feedback
• Demonstrates competence and character that inspires trust
• Values and commitment to continuous self-growth and professional learning

Duties and Responsibilities:
Consistent with the Mission, Philosophy and Policies of St.Amant, the Administrative Assistant provides a broad range of quality administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness / sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards.

• Compiles typing material into its final distribution format - compiling binders, binding reports, labeling binders, etc.
• Proofreads all typed material, amending material as required.
• Provides photocopy, fax, program/service areas mail and electronic mail services, and distributes copied material as directed.
• Circulates reading material to staff and program/service areas for their review.
• Completes and distributes forms to internal and external sources as assigned.
• Develops databases, enters and maintains data, providing reports as necessary.
• Schedules meetings for staff, advising participants by telephone or letter and books meeting locations and makes catering arrangements as required.
• Attends designated meetings and records minutes as assigned.
• Responds to inquiries regarding programs and activities, and refers to appropriate personnel when inquiries are beyond scope of knowledge.
• Develops and maintains various scheduling systems.

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.
We offer a competitive salary and a comprehensive benefits package that includes: Health & Dental Plans, Life Insurance Plans, Long Term Disability, Employer Paid-Employee Assistance Plan, and Employer-Matched Pension Plan. We also offer access to an on-site gym, professional development training opportunities, and affordable staff parking.
St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.
As a Condition of Employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.
St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process

Skills Required