Job Description

Requisition ID: 343466

Position Number: 20051629

Posting End Date: September 1, 2023

City: Winnipeg

Site: Victoria General Hospital

Work Location: Victoria General Hospital

Department / Unit: Office of the Executive Director and CNO

Job Stream: Non-Clinical

Union: Exempt-OT

Anticipated Start Date: 09/13/2023

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We\'re united by a shared commitment to excellent and equitable health care.

Position Overview

• Provides secretary assistance to Chief Nursing Officer as well as other Services that fall into the Patient Services Division.
• Coordinates all work related to VH Facility of Patient Care Managers
• Works in a confidential capacity assists Chief Nursing Officer and Patient Services for assigned program(s), in matters pertaining to program operation
• Works as a team with other Administrative Assistants in Corporate Services, assisting each other as required and providing coverage during absences
• Uses discretion and tact when providing information and/or referring questions as appropriate within the Centre or to outside agencies.
• Compose correspondence on behalf of senior leadership
• Relates on an interpersonal basis with others (WRHA, community agencies, government officials, University Faculties, all levels of management, and the public)
• Retain data on a confidential basis
• Record and prepare minutes and agendas
• Utilize e-mail and computerized calendars
• Problem-solve independently
• Work within a team environment
• Must be able to work effectively under stress and meet deadlines.

Experience

• Minimum of 2 years previous office experience in senior Administrative Assistant position.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Formal training in applied office skills required.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

• Typing 60 wpm.
• Demonstrated proficiency in the use of Microsoft Office Word, Excel and Outlook) required.
• Demonstrated proficiency in use of Microsoft Publisher an asset.
• Working knowledge of Access database software required.
• Knowledge of SAP preferred.
• Must have excellent organizational, interpersonal, communication (verbal and written) skills and problem-solving abilities and the initiative to follow through on matters independently.
• Must have the ability to set up spreadsheets and databases required.
• Must have file management and data entry experience.
• Must have demonstrated experience in a customer service role, effectively handling a variety of inquiries and communicating with all levels of staff and the public.
• Demonstrated ability to prioritize a large workload and independently complete a variety of administrative duties.

Physical Requirements

• Fast-paced, high stress environment with a heavy workload.
• Frequent interruptions and lack of workspace.
• Significant interaction with staff and public.
• Physical activities including climbing, step ladder and bending and reaching for files.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority