Job Description

Position Summary:

PEI Atlantic Baptist Homes is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Executive Director. This role will regularly collaborate with the Chief of Staff who is the key point of contact for the Chief Executive Officer of Atlantic Baptist Housing. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a high level of discretion in handling confidential information. The successful candidate will be instrumental in ensuring the smooth operation of the Executive Directors office and providing critical support for administrative functions.

PEI Atlantic Baptist Homes is an affiliate of Atlantic Baptist Housing, a registered non-profit organization committed to delivering high-quality housing, care, and services for seniors. We are proud to live our mission of "Adding Life to Years." Learn more at www.abhousing.ca.

Key Responsibilities:

Executive Operations Support:

Manage the Executive Director's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting agendas, minutes, and presentations. Handle correspondence, including emails, letters, and phone calls, ensuring timely responses and follow-up. Assist in the preparation of reports, proposals, and other documents as needed. Supports the Executive Director in the execution and monitoring of strategic priorities Coordinates and track follow-up actions on behalf of the Executive Director Serves as liaison between Executive Director, site leadership Team and the Office of the Chief Executive Officer.

Administrative Support:

Collaborate with the Chief of Staff to support strategic tasks and projects. Maintain accurate and organized records, files, and databases. Assist in the coordination of events, workshops, and training sessions. Provide general administrative support to the Home, including filing, photocopying, and ordering office supplies.

Communication:

Serve as a liaison between the Executive Director, Site Leadership, Office of the CEO, staff, residents, families, and external stakeholders. Draft, edit, and proofread documents and communications. Ensure clear and effective communication within the organization.

Project Management:

Assist in the planning and execution of special projects and initiatives. Monitor project timelines and deliverables, providing regular updates to the Executive Director. Conduct research and compile data for various projects and reports.

Office Management:

Oversee the maintenance and organization of the Executive Director office. Ensure the confidentiality and security of sensitive information. Perform other duties as assigned to support the efficient operation of the executive office.

Qualifications:

Post-secondary education in office administration, business administration, or a related field. Minimum of three years of experience in an administrative support role, preferably in a healthcare or long-term care setting. Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook). Exceptional organizational and time management skills. Strong written and verbal communication skills. Ability to handle multiple tasks and prioritize effectively. High level of professionalism, discretion, and confidentiality. Excellent interpersonal skills and the ability to work collaboratively with diverse teams.

Working Conditions:

Full-time position, Monday to Friday, with bi-monthly meetings that take place after regular business office hours. Request for a flexed schedule on those days may be requested in advance. Office environment with regular interaction with staff, residents, families, and external partners.
Job Type: Full-time, Permanent

Pay: based on education and experience

Hours 75 Hours Bi-weekly.

What We Offer

A mission-driven, values-based work environment Comprehensive benefits and pension plan Opportunities for professional development and growth Supportive and collaborative team culture

Application Process

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position.

Applications will be reviewed on a rolling basis until the position is filled.

Atlantic Baptist Housing and its affiliates are equal opportunity employers and welcome applications from all qualified individuals. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $23.50-$26.50 per hour

Benefits:

Dental care On-site parking Paid time off Vision care
Work Location: In person