Job Description

JOB AD: Administrative Assistant

PEI Atlantic Baptist Homes - Centennial Court

POSITION SUMMARY

PEI Atlantic Baptist Homes - Centennial Court, a long-term care facility in Prince Edward Island, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Executive Director of PEI Atlantic Baptist Homes. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a high level of discretion in handling confidential information. The successful candidate will be instrumental in ensuring the smooth operation of the executive office and providing critical support for the home's wider administrative functions.

PEI Atlantic Baptist Homes - Centennial Court

is part of

Atlantic Baptist Housing

, a registered not-for-profit organization committed to delivering safe, supportive, and faith-informed housing and care for seniors across Atlantic Canada. Learn more at www.atlanticbaptisthousing.com.

KEY RESPONSIBILITIES

Executive Support:

Manage the Executive Director's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting agendas, minutes, and presentations. Handle correspondence, including emails, letters, and phone calls, ensuring timely responses and follow-up. Assist in the preparation of reports, proposals, and other documents as needed.

Administrative Services Support:

Maintain accurate and organized records, files, and databases. Assist in the coordination of events, workshops, and training sessions. Provide general administrative support, including filing, photocopying, and ordering office supplies.

Communication:

Serve as a liaison between the Executive Director, managers, staff, residents, families, and external stakeholders. Draft, edit, and proofread documents and communications. Ensure clear and effective communication within the organization.
Project Management:

Assist in the planning and execution of special projects and initiatives. Monitor project timelines and deliverables, providing regular updates to the Executive Director. Conduct research and compile data for various projects and reports.

Office Management:

Oversee the maintenance and organization of the Executive Director office. Ensure the confidentiality and security of sensitive information. Perform other duties as assigned to support the efficient operation of the executive office.

QUALIFICATIONS & EXPERIENCE

Education & Experience

Post-secondary education in office Administration, business administration or a related field. Minimum of 3 years of experience in an administrative support role, preferably in a healthcare or long-term care setting.

Skills & Competencies

Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational and time management skills. Strong written and verbal communication skills. Ability to handle multiple tasks and prioritize effectively. High level of professionalism, discretion, and confidentiality. Excellent interpersonal skills and the ability to work collaboratively with diverse teams.

Personal Attributes

Detail-oriented, proactive, and solution-focused. Excellent problem-solving, organizational, and communication skills. Professional and discreet in handling sensitive information.

Job Type:

Full-time, Permanent, On-site

Working Hours/Schedule:
8:00am - 4:00pm, Monday to Friday

What We Offer

A supportive and inclusive workplace culture Access to wellness and professional development programs On-site parking and accessible facilities

Application Process:

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the role.

Applications will be reviewed on a rolling basis until the position is filled.

Atlantic Baptist Housing is an equal opportunity employer and welcomes applications from all qualified individuals. We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $23.50-$26.50 per hour

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off RRSP match
Work Location: In person