Job Description

JOB SUMMARY

Reporting to the Supervisor of Community Services and Strategic Initiatives, the Administrative Assistant (AA) plays a strategic and integral role in our clinical services and programs. As well as in providing a safe, welcoming, and inclusive workplace.

The primary workplace will be 205 McNabb Street, Sault Ste. Marie. The AA is part of the AFS AA team and will have a broader role in realizing the AFS vision and mission. The AA will:

Handle the telephone communications system including the switchboard and paging system.

Carry out day-to-day administrative functions related to the support required for reception including welcoming clients and other visitors.

Organizing incoming and outgoing mail and deliveries, including distribution to appropriate staff.

Organizing general office supplies and ensuring appropriate inventory levels.

Assisting with meeting logistics, scheduling and booking meetings rooms as required.

MINIMUM EDUCATION

College diploma in Office Administration - Executive or equivalent

MINIMUM EXPERIENCE

Two (2) years office experience.

QUALIFICATIONS

:

Ability to manage complex telephone communications, PA system, and computer communications systems.

Ability to complete tasks efficiently and accurately with minimal supervision.

Proficiency in use of computers and a variety of software applications (Microsoft Suite)

Knowledge of, and experience with, client information data collection processes and data entry practices, particularly related to the EMHWare, Catalyst and MIS databases.

Knowledge of, and experience with, MIS data collection processes and data entry practices.

Knowledge of other agencies and services within our community.

Excellent communication, time-management, and organizational skills.

Pleasant manner and calm demeanor when dealing with the public.

Ability to provide written and verbal services in English and a minimum of the basic level of conversational French required.

Availability to work flexible hours including evenings and occasional weekends.

Ability to work in a team environment.

Possession of a valid Ontario Driver's License (minimum of Class G2 if over the age of 19, and Class G license if 19 and under), ability to travel, and use of a personal vehicle.

Full COVID-19 vaccination

Must provide a clean Criminal Records Check.

Duties and Responsibilities; Please refer to attached job description

This position falls within the bargaining unit represented by the OPSEU.

Algoma Family Services (AFS) is committed to equity in access to employment and is a diverse and inclusive workplace. We encourage applications from racialized persons, women, Indigenous peoples, persons with disabilities, 2SLGBTQIA+ and Gender Diverse persons, neurodiverse individuals, and others who may contribute to the further diversification of ideas. Applicants that may require accommodation during the selection process are encouraged to notify HR when contacted for an interview.

PLEASE SEND YOUR COVER LETTER AND RESUME TO recruitment@algomafamilyservices.org
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ADM-1027-03.

Job Type: Casual

Pay: $23.04-$27.65 per hour

Work Location: In person