Job Description

Job Purpose

The Administrative Assistant ensures that all vendor invoices are paid accurately and on time, and that all accounts payable records are organized and up to date. Also, receives payments, prepares deposits, and handles other administrative tasks.

Job Details

Post vendor invoices into accounting accurately with POs or requisitions attached. Balance vendors to statements and accounts payable schedule, and write cheques at month-end. Monitor payment of invoices to ensure that duplicate payments are not made or that invoices are not paid without authorization. Ensure that no vendor accounts are overdue. Post payable and credit card transactions into accounting. Prepare monthly reconciliations for payables and wholesale Provide coverage for the Receptionist during lunch or when the Receptionist is absent. Assist Financial Controller Receive and post cheques from customers. Follow all company policies and procedures. Monitoring and ordering stationery and other office supplies

Specific Skills

Strong customer service orientation Ability to work in a team environment with a willingness to offer support to other team members Understanding of accounting Computer skills, specifically in Microsoft Excel and Word

Education & Experience

A high School Diploma or equivalent is required A diploma or Certificate in the Accounting field is considered an asset Minimum 1 year of experience as an accounts payable/receivable clerk is required.

Special Conditions

Full-time work, approximately 40 hours per week Must be able to sit stationed at a computer for various hours at a time * Bilingual is required in French and English