Job Description

About Us

Advanced Level Roofing Corp. is a growing roofing and exteriors company committed to professionalism, organization, and exceptional client service. We are seeking a reliable, proactive Admin Assistant to serve as the administrative backbone of our office and the first point of contact for clients, contractors, and staff.

Position Summary

The Admin Assistant is responsible for day-to-day clerical operations, desk coverage, and administrative support across all departments. This role requires a highly organized individual who is comfortable assisting multiple team members, managing communications, and maintaining a professional, welcoming office environment.

This position supports projects company-wide, any team member may request clerical assistance, and the Admin Assistant is expected to provide timely and effective support.

Key Responsibilities

Client Services & Office Coordination

Answer and direct incoming phone calls in a professional manner Greet and welcome clients, contractors, delivery personnel, and staff Open and close the office as required Maintain a professional, organized office presence at all times

Administrative & Clerical Support

Provide clerical and administrative support to all departments and project teams Assist with document preparation, filing, scanning, data entry, and correspondence Take notes and minutes during meetings and distribute summaries as needed Support client communications via phone and email Learn and understand the roles of all team members to appropriately direct inquiries and assist clients

Office Administration

Act as the central point of administrative support for the office Assist staff with day-to-day administrative needs related to their projects Maintain office calendars, meeting schedules, and internal communications

Office Upkeep & Shared Spaces

General maintenance of communal office areas, including: Managing office coffee stations Loading, unloading, and running the dishwasher Ensuring shared spaces are tidy, stocked, and presentable Coordinate with cleaning services (note: bathrooms and garbage removal are handled by an external service)

Inventory & Supplies

Monitor and maintain inventory for office supplies, company merchandise, and contractor welcome packages Track stock levels and assist with ordering as needed

Qualifications & Skills

Previous experience in an administrative assistant, receptionist, or office administrator role preferred Strong organizational and multitasking skills Excellent verbal and written communication skills Professional, friendly, and approachable demeanor Proficient with standard office software ( Google Workspace, Quickbooks etc.) Ability to work independently while supporting a fast-paced team environment Willingness to learn company operations and adapt to changing priorities

What We're Looking For

A dependable team player who takes initiative Someone who thrives in a support role and enjoys helping others succeed A person who takes pride in maintaining an organized, welcoming office

What We Offer

A supportive, team-oriented work environment Opportunity to grow with a developing company Competitive compensation based on experience Employee benefits become available after completion of the probationary period. Onsite Parking Consistent, reliable schedule: Monday to Friday, 9:00 AM - 5:00 PM
Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

Casual dress Company events On-site parking
Work Location: In person