Job Description

Role Responsibilities

Perform daily reviews of completed jobs to identify billable work and ensure accurate, timely billing; maintain detailed logs for tracking. Manage and follow up on outstanding purchase orders, confirm invoice issuance, update SAP records, and escalate unresolved cases as needed. Provide logistical support by uploading shipping/receiving documents into SAP, updating job notes, and coordinating with shippers/receivers. Manage general office operations, including supplies, event coordination, and vendor services. Provide administrative assistance to management and offer backup support for other team roles as needed. Answer and direct incoming phone calls in a professional and courteous manner.

Required Professional Knowledge, Skills and Qualifications

1-3 years of administrative experience. Strong organizational and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Proficiency in SAP is considered an asset. Excellent communication and interpersonal skills. Ability to manage multiple priorities and work independently. Detail-oriented with a focus on accuracy in billing and documentation. Positive, professional attitude and willingness to support team operations.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.



Join our team! This is an existing vacancy that we are actively looking to fill.

Company Profile

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO's leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.



We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education.



CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.



Please note that our hiring processes will involve the use of artificial intelligence (AI) tools to assist with screening, assessing, or selecting candidates; all final decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws.