Job Description

:
Our client is seeking an organized and proactive Administrative Assistant to support the Sr. Director, Facilities, and the Chief Financial & Administrative Officer. This role is key to ensuring smooth daily operations and effective communication across the organization. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities independently while supporting a wide range of internal and external stakeholders.
Responsibilities

• Provide day-to-day administrative support, including scheduling, correspondence, mail, supplies, and service requests.
• Coordinate office and equipment maintenance.
• Prepare and proofread documents, proposals, and reports.
• Maintain accurate records, databases, and filing systems.
• Support special projects and track timelines and deliverables.
• Assist with budgeting, invoice processing, and financial tracking.
• Manage regulatory, contractual, and permitting documentation.
• Schedule meetings, prepare agendas, take minutes, and track action items.
• Anticipate operational needs and help resolve issues quickly.

Requirements:
Qualifications

• Diploma in Administration or equivalent experience
• 2+ years of progressive administrative experience
• Strong written and verbal communication skills
• Proficient in Microsoft Office; advanced Excel skills
• Highly organized, detail-focused, and able to multitask in a fast-paced environment
• Professional, collaborative, and able to work independently
• Financial skills including budgeting, invoicing, receipt processing, and credit card reconciliation
• Skilled in handling inbound and outbound calls
• Willing to work occasional extended hours

How to Apply:
To be considered for this contract role, click the "Apply Now!" link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!
Reference Number: 05000-0013336682
Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

Skills Required