Job Description

POSITION SUMMARY:

The Administrative Assistant - Business Development will provide direct administrative and operational support to the National Manager, Business Development and the Business Development Team in achieving the company's annual revenue and growth targets.



This role plays a key part in coordinating business development activities, maintaining CRM data, supporting proposal and bid submissions, and ensuring consistent communication and documentation practices across the team. The Administrative Assistant will work closely with Marketing and Business Development to help streamline processes and contribute to the success of new business initiatives.



This position reports to the National Manager, Business Development.

RESPONSIBILITIES:

Provide administrative and logistical support to the Business Development team the in day-to-day operations
Maintain and update CRM system (Pipedrive) with leads, opportunities, client communications, and project updates
Support market research activities - gathering information on clients, competitors, and opportunities
Coordinate meetings, prepare agendas, and record minutes for Business Development and client meetings, as appropriate.
Assist with developing and maintaining client contact lists, relationship tracking, and follow-up schedules
Liaise with the Marketing and Communications team to support BD campaigns, events, and branded materials
Ensure consistency and accuracy of documents, presentations, and communications prepared for external audiences Organize logistics for conferences, tradeshows, and client networking events. Including the pre and post event preparation and debriefing Provide administrative support for business planning and strategy sessions, including scheduling and document preparation

HEALTH AND SAFETY:

Reads, understands, and follows MECI's Corporate Health and Safety Program, Policy, and Procedures. Ensures that health and safety is considered in the performance of all activities, both on and off the job. Participation in Health & Safety initiatives will be monitored and reviewed as necessary.

QUALIFICATIONS:

Education/Experience Requirements:


Post-secondary diploma or degree in Business Administration, Marketing, Communications, or related field
2-4 years of experience providing administrative support, preferably within a Business Development, Sales, or Marketing team
Experience supporting proposal development, bid submissions, or client documentation processes
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with CRM platforms (Pipedrive experience an asset) and strong data management skills Excellent written and verbal communication skills, with a high attention to detail and accuracy Ability to manage multiple priorities in a fast-paced, deadline-driven environment

Desired Personal Traits:

Organized, proactive, and dependable Collaborative team player with strong interpersonal skills Resourceful problem-solver with initiative and a "can-do" attitude Adaptable and able to anticipate team needs Professional, polished, and client-service oriented Enthusiastic about supporting growth and continuous improvement initiatives

WORK ENVIRONMENT:

Work is based out of a Milestone office, with some occasional travel to Milestone sites, client meetings, conferences, and corporate events as required.

Our Culture:

We are a Canadian employee-owned business - a collaborative, caring team driven by ingenuity, accountability, and a shared commitment to making a difference. Whether you're on-site or supporting from behind the scenes, your contribution matters. At Milestone, we invest in people who want to build something meaningful - for our clients, our communities, and the environment.

Our Commitment to Diversity, Equity, Inclusion & Belonging:

At Milestone, we believe our strength lies in the diversity of our people and the inclusive culture we foster every day. We are proud to be an equal opportunity employer and base our employment decisions on merit, qualifications, and ability. We do not discriminate on the basis of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law. Accommodations are available upon request throughout the recruitment and selection process.



Inclusion is embedded in how we work, collaborate, and lead. We actively strive to create a workplace where everyone feels respected, valued, and empowered to contribute fully. Our dedication to learning, accountability, and cultural awareness helps us grow as individuals and as an organization.

We are especially proud of our partnerships and work with Indigenous Peoples and communities. These relationships are a continuing source of growth, knowledge, and mutual respect. We commit to listening, learning, and participating in meaningful truth and reconciliation efforts in collaboration with Indigenous partners, employees, and communities across Canada.



At Milestone, we recognize that the diverse perspectives, experiences, and talents of our team are key to solving the complex environmental challenges of today and tomorrow. We are committed to attracting, developing, and retaining individuals who reflect the communities we serve and share our vision for a cleaner, more equitable world.

Compensation & Benefits:

At Milestone Environmental Contracting Inc., we recognize that our people are our greatest strength. We are proud to offer a competitive and comprehensive Total Rewards package designed to support your well-being, growth, and success.


Competitive salary based on experience, skills, internal equity, and work location; Comprehensive health, dental, and prescription drug coverage; Annual pro-rated $500 Health Spending Account; Group Registered Savings Plan (GRSP) with employer matching after 3 months of employment; Three weeks' vacation to start; Paid Annual Cultural Day to celebrate what matters most to you; Annual professional development budget to support certifications, training, and career advancement.




We would like to thank all applicants for their interest, however only the ones selected for the interview will be contacted.