Job Description

Company Overview

Brighton College is an accredited career college dedicated to providing high-quality education that equips students with industry-recognized credentials and certifications. Our mission is to support career advancement through comprehensive training and exceptional service.

Summary

We are seeking a detail-oriented Administrative Assistant to join our team in Canada. Based in our local office, you will play a vital role in supporting daily operations and ensuring our educational services run smoothly. Your contribution will help us maintain our commitment to excellence in career education.

Position Responsibilities

The Administrative Assistant will be responsible for the following, as well as other related duties as assigned, to support the objectives of Brighton College:

Student Administrative Services:

Conduct student orientation Create, modify and distribute student class schedules Create and distribute Interim Progress Reports, Transcripts and Diplomas Create and distribute Enrollment Letters / Grade Summaries / Break Letters / LOA for international students Provide advising on a drop-in basis to identify student needs and assist with resolving academic problems Handle student complaints and grievances according to the Brighton College Dispute Resolution Policy Assist with implementing campus processes and procedures Plan, organize, and facility student activities and events

Student Career Services:

Advise students with resume writing, job search techniques and interview skills Facilitate job search classes and workshops for students (e.g., industry events, networking events, guest speakers) Cold-call companies to explore work experience and potential career opportunities for students Coordinate the work experience placements for students from various college programs Ensure all students are placed on program-related work experience placements on-time Monitor students who are currently on practicum or co-op placements and conduct site-visits to assess their progress, as needed Represent Brighton College at industry events, networking events, job fairs, education fairs, etc. Assist with using social media to promote the Student Career Services Department and Brighton College Maintain alumni engagement
General Administration when needed:

Front desk coverage Maintain orderly appearance of the reception area, boardroom, and classrooms Provide guests with relevant material (e.g. brochures, program flyers) Administer student admission exams Update the student bulletin board and TV slideshows Assist all departments (e.g. faculty, admissions, finance) with administrative tasks Occasionally provide classroom assistance to teachers and students Remain current on academic and administrative policies, procedures, and requirements for all programs Update the database in a timely and accurate manner Maintain confidentiality regarding college and student information Monitor student attendance Assist with marketing by using social media platforms such as Facebook, Instagram, LinkedIn & X Other duties as assigned which are relevant to the Administrative Assistant position

Position Requirements

To be successful in the Administrative Assistant position, individuals must be committed to developing, maintaining and demonstrating the following:

Excellent communication and interpersonal skills Exceptional organizational, time management, multitasking, and stress management skills Ability to exhibit a professional attitude and image with a commitment to quality service Passion toward helping people develop their professional potential Ability to work independently with minimal supervision and as part of a team Excellent understanding of the programs and services provided by the College Good working knowledge of computer applications (e.g., MS Office Suite: Word, Excel, PowerPoint, Outlook) Proven experience as an Administrative Assistant or in a similar clerical role. Strong proficiency in Microsoft Office, Google Workspace, and data entry skills. Ability to handle multiple tasks efficiently in a fast-paced environment. Previous experience in educational or customer service settings is a plus.

If you are ready to contribute your organizational talents to a dynamic educational environment, we invite you to explore this opportunity with Brighton College. Join us in shaping futures--your next career move starts here!

Job Types: Full-time, Permanent

Pay: $44,000.00-$54,000.00 per year

Benefits:

Dental care Extended health care RRSP match
Work Location: In person