Job Description

:
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Burnaby, British Columbia. This is a contract position requiring consistent on-site availability to support daily office operations and ensure smooth workflow. The role involves working closely with construction professionals, handling administrative tasks, and contributing to the team's efficiency.
Responsibilities:

• Manage incoming calls and direct them to the appropriate departments or individuals.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Perform accurate data entry and maintain records in an organized manner.
• Handle email correspondence, ensuring timely responses and appropriate follow-ups.
• Coordinate schedules and appointments for team members and external stakeholders.
• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.
• Maintain calendars and assist in planning meetings or events as required.
• Collaborate with team members to support various administrative tasks and office needs.
• Monitor office supplies and coordinate restocking as necessary.
• Support the team with any additional duties as assigned to ensure operational efficiency.

Requirements:

• Proven experience in an administrative or support role, preferably in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Ability to deliver attentive and courteous customer service.
• Keen attention to detail and accuracy in handling data and documentation.
• Familiarity with scheduling tools and appointment coordination.
• Capacity to work independently as well as collaboratively within a team.

Skills Required