Job Description

About Us

At Refine Custom Homes, we don't just build homes, we create refined living experiences through precision, purpose, and a client-first approach. Our work is rooted in thoughtful collaboration, clear communication, and care in every detail. We're looking for an Administrative Assistant to support the founders and the broader Refine team by keeping daily operations running smoothly and efficiently.

About the Role

This role is essential to the day-to-day rhythm of Refine. As Administrative Assistant, you'll be the organizational backbone of the office. Managing communications, coordinating schedules, maintaining records, and supporting internal operations so the team can stay focused on delivering exceptional work. You'll work closely with the founders to provide administrative, scheduling, and operational support, helping bring clarity and structure to a fast-moving, detail-driven environment.

What You'll Do

Manage day-to-day communications, including phone calls, emails, and correspondence. Coordinate schedules, meetings, and appointments across the team. Maintain organized digital and physical records, files, and documentation. Support internal operations including HR-related administration, payroll coordination, and onboarding support. Handle office logistics such as supplies, facilities needs, and general office organization. Manage bookkeeping and expense reconciliations. Support special projects and administrative needs as they arise.

Qualifications / Who We're Looking For

Proven experience in an administrative, office assistant, or coordinator role. Strong organizational skills with a high level of attention to detail. Clear, professional communication, both written and verbal. Comfortable managing multiple priorities and shifting deadlines. Proficiency with office software (email, calendars, documents, spreadsheets). A proactive, solutions-oriented mindset with the ability to work independently. Professional, dependable, and respectful of confidentiality.

Why Join Refine Custom Homes

We're a small, highly collaborative team that values communication, trust, and thoughtful work. You'll be joining an environment where your role is respected, your contributions matter, and your work directly supports the quality of what we deliver.

People-First Culture - Supportive, respectful, and collaborative. Meaningful Work - Be part of projects that are considered, intentional, and well-executed. Stability & Growth - A role that grows with the business and offers long-term opportunity. Respect for Detail - We value organization, care, and doing things the right way.

Benefits

Health and dental benefit packages available for salaried employees Opportunities for growth within the company Supportive, collaborative team environment Company events or team-building activities

Apply Today

If you're highly organized, detail-oriented, and enjoy supporting meaningful work behind the scenes through clear communication and thoughtful coordination -- Refine Custom Homes is the place for you.

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Expected hours: 40 - 45 per week

Experience:

Administrative: 1 year (preferred)
Language:

English (required)
Work Location: In person