Job Description

Job Title:

Administrative Assistant

Department:

Aakom-Kiyii Health Services

Classification:

Casual - On Call

Location:

Brocket, AB

Reports to:

Health Director

Shift:

As required

General Description

The Administrative Assistant/Receptionist serves as the first point of contact for visitors, clients, and staff at Aakom-Kiyii Health Services (AKHS), providing a welcoming and professional reception experience. This role supports the day-to-day administrative operations by providing general information, coordinating office supplies, and maintaining organized documentation. The Administrative Assistant/Receptionist uses various office tools and technologies to complete tasks with sensitivity, tact, and diplomacy at all times.

Duties include (but are not limited to):

Greet and assist visitors, clients, and staff in a respectful and professional manner at the front desk. Answer and direct phone calls, emails, and inquiries. Provide general information or refer to appropriate staff as needed. Maintain the cleanliness and presentation of the reception area and front office space. Handle incoming and outgoing mail, packages, and courier deliveries. Monitor office supply inventory and place orders as needed. Schedule maintenance for office equipment. Maintain visitor sign-in procedures and support security protocols. Prepare, copy, file, and organize documents for distribution, mailing, and administrative use. Handle sensitive information with discretion, always maintaining strict confidentiality and professionalism. Support internal communication by tracking staff availability and departmental movement. Provide clerical support such as filing, photocopying, collating, faxing, etc.

Required Qualifications

Certificate or Diploma in office administration, business administration, or a related field is required. Additional training in public health is an asset. Minimum of 2 years of experience in an administrative or reception role.

Preferred Experience and Skills

Strong phone etiquette and interpersonal communication skills. Understanding of administrative procedures, document management, and professional communication. Familiarity with Microsoft 365 applications and standard office equipment. Understanding of confidentiality requirements. Familiarity with Piikani Nation governance, culture, and language is an asset.

Working Conditions

Office hours: Monday-Friday, 8:30 AM-4:30 PM. Primarily office-based work with occasional travel. Fast-paced environment requiring adaptability and the ability to manage confidential information.

Application MUST include: Cover Letter and Resume

Applicants will be required to provide the following documents with conducting background Checks: Degree and other certificates, Driver's License, Recent Intervention and Criminal Record Check

DEADLINE: Competition will remain open until a suitable candidate is found

Incomplete submissions will not be accepted. Only qualified applicants will be contacted for an interview. Aakom-Kiiyii Health Services would like to thank all applicants for their interest in this position.

Job Type: Casual

Work Location: In person