Job Description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations and ensuring efficient office management. This position requires strong communication skills, proficiency in various software applications, and the ability to multitask effectively in a fast-paced environment. If you are passionate about providing exceptional customer service and have a knack for administrative tasks, we encourage you to apply.

Responsibilities

Manage front desk operations, including greeting visitors and handling inquiries. Operate multi-line phone systems to ensure effective communication. Perform data entry tasks with accuracy and attention to detail. Maintain organized filing systems for easy retrieval of documents. Assist with calendar management, scheduling appointments, and coordinating meetings. Provide customer support by addressing client needs and resolving issues promptly. Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations. Proofread documents to ensure clarity and correctness before distribution. Support bookkeeping tasks as needed, including invoicing and expense tracking. Collaborate with team members to enhance office efficiency and workflow.

Requirements

Proven experience in an administrative role or similar position. Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial. Strong computer skills with a solid understanding of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Excellent organizational skills with the ability to manage multiple tasks simultaneously. Effective phone etiquette and strong verbal communication skills are essential. Bilingual candidates are encouraged to apply for enhanced customer interaction capabilities. Experience with clerical duties such as filing, typing, and data entry is required. Familiarity with office management practices and customer service principles is preferred. Time management skills to prioritize tasks effectively in a busy environment. Previous experience as a dental or medical receptionist is advantageous but not mandatory. Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported. We look forward to welcoming you aboard!
Job Types: Full-time, Part-time, Permanent

Pay: $17.20-$20.00 per hour

Expected hours: 20 per week

Benefits:

On-site parking
Work Location: In person