Job Description

Job Overview

The Administrative Assistant plays a vital role in ensuring the smooth functioning of our Blackfalds office. This entry-to-mid-level position reports to the Branch Manager and involves a mix of clerical, organizational, and customer-facing tasks. The ideal candidate is proactive, organized, and comfortable in a fast-paced agricultural environment. This full-time role offers opportunities for growth within our dynamic team.

Key Responsibilities

Office Management:

Maintain organized filing systems (both digital and physical), manage office supplies inventory, and ensure the workspace is tidy and efficient.

Communication Handling:

Answer and direct incoming phone calls, emails, and mail; draft professional correspondence and prepare memos or reports as needed.

Scheduling and Coordination:

Arrange appointments, meetings, hotels and travel for team members; coordinate with suppliers, vendors, and clients to support project timelines.

Customer Support:

Greet visitors and provide initial assistance to clients inquiring about dairy equipment or services; follow up on leads and support the sales and service team with administrative tasks.

Event and Logistics Support:

Help organize company events, training sessions, or trade shows; Assist with front counter shipping/receiving of office materials and equipment parts.

Health and Safety:

Coordinate health and safety program for all team members, ensure compliance with WorkSafe and Alberta Government regulations. Work within Sitedocs to create easy access and execution of health and safety requirements for team members.

Compliance and Ad Hoc Duties:

Ensure adherence to company policies, and health/safety standards; perform general clerical tasks such as photocopying, scanning, team member expense filing, and basic bookkeeping

Qualifications

High school diploma or equivalent; post-secondary certificate in office administration preferred. Administrative experience, ideally in agriculture, manufacturing, or a service-oriented industry is an asset Proficiency in Microsoft Office Suite (Word, Teams, Excel, Outlook) and familiarity with basic accounting software (SAP) Strong organizational skills, attention to detail, and ability to multitask in a team setting. Excellent verbal and written communication skills; customer-service oriented mindset. Ability to lift up to 20 lbs and work occasional overtime during peak seasons.

Additional Information

Background in agriculture is an asset but not required Must be legally entitled to live and work in Canada Must maintain a valid driver's license with a clean abstract and your own vehicle, we are not located on a public transportation route Enjoy working in a fast-paced environment where your work day is rarely the same but will always be exciting!!
DLS is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

We thank all candidates for their interest however, only those selected for an interview will be contacted

NOTE: The successful candidate will be required to provide a clean driver's abstract and criminal background check prior to commencing employment.

Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance
Work Location: In person