Job Description

Job Summary

Community Visions and Networking (Quinte) (CVNQ) is looking for an experienced Administrative Assistant/Receptionist to assist in the day-to-day administration of the agency. The purpose of the Administrative Assistant is to act as a assistant to the agency and Executive Director in a confidential and supportive role. This requires assisting with onboarding of new employees, marketing activities, financial record keeping and processing responsibilities, and administration duties as well as elements of an office coordinator role.

Confidentiality, excellent organizational skills and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly. The ideal candidate for this position is a skilled multi-tasker, team player who is reliable and is committed to consistently meeting deadlines.

The Administrative Assistant reports directly to the Executive Director and works in collaboration with the CVNQuinte team.

General responsibilities but not limited to:

Office Management

Serves visitors by greeting, welcoming, and directing them appropriately. Notifies personnel of visitor arrival. Maintains security and telecommunications system. Informs visitors by answering or referring inquiries. Directs visitors by maintaining employee and department directories. Operates telecommunication system for main phone and console operation. Keeps a safe and clean reception area by complying with procedures, rules, and regulations. Reception duties, process incoming & outgoing mail, ensuring flow of required reports incoming & outgoing Maintains accurate records, completes relevant forms, maintains confidentiality and integrity of information. Maintain good working relationship with suppliers, people receiving services, other agency personnel, and external partners. Systems maintenance for documentation current and historical. Contribute to problem solving around support issues, administration Prepare and distribute all hiring & orientation information for employees, students, and volunteers. Assist Administrative team as needed

Marketing

Fundraising events Social Media management Other duties as assigned

Qualifications

Computer experience in MS Office Software Knowledge of Network/Server Environment Knowledge of office procedures and reception duties Experience with office administration

Skills, Abilities & Knowledge

Ability to work independently and with minimal supervision Excellent organizational and communication skills Ability to work as a team member Adaptability, flexibility and a willingness to respond to a variety of different situations Knowledge and experience with community-based organizations Ability to interpret Regulations & Legislation in relation to Occupational Health & Safety

Hours of Work:

Monday - Friday 8:30 a.m. - 4:30 p.m.

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance Mileage reimbursement Paid time off Vision care Wellness program
Education:

DCS / DEC (preferred)
Experience:

Financial services: 3 years (preferred) Marketing: 3 years (preferred) Fundraising: 3 years (preferred) Reception/Admin Support: 5 years (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: In person