Job Description

Job Posting: Administrative Assistant - Automotive Operations

Location: Century Mazda, Halifax, Nova Scotia

Company: Century Auto Group

Job Type: Full-time, Permanent

Compensation: $19-$23 per hour, based on skillset and experience

Century Mazda, a proud member of the Century Auto Group, is seeking a detail-oriented and

proactive Administrative Assistant to support our dealership's financial and operational

workflows. This role plays a vital part in ensuring accurate deal processing, customer

documentation, and internal coordination across sales, service, and registration functions.

Key Responsibilities

Deal & Deposit Management

? Balance daily deposits and post all service and parts work orders

? Review vehicle deals for completeness, accuracy, and compliance

? Verify VINs, program details, insurance, warranties, and customer documentation

? Balance each deal against inventory records and correct discrepancies

Banking & Incentives

? Input customer and trade information into internal systems

? Follow up on bank funding discrepancies and assist in timely resolution

? Submit manufacturer incentives and rebate claims for payment

Vehicle Registration & Documentation

? Process and scan customer titles and permits

? Maintain registration files for used vehicles and active demos

? Track demo vehicle permits and ensure compliance

Accounts Receivable & Corrections

? Prepare and send monthly remittances to customers

? Handle reversals and corrections for RDRs, MAPPS, and related systems

Administrative Support

? Provide backup coverage for the front desk and other team members as needed

? Perform other duties as assigned to support dealership operations

Qualifications

? Experience in automotive administration or dealership operations preferred

? Strong attention to detail and organizational skills

? Ability to manage multiple tasks and meet deadlines

? Familiarity with vehicle registration processes and incentive programs is an asset

? Excellent communication and problem-solving abilities

Benefits

Century Mazda offers a competitive benefits package to support the well-being and financial

security of our team members, including:

? Paid time off

? Vision care

? Dental care

? Extended health care

? Life insurance

? Disability insurance

? RRSP matching program

? Store discount on eligible products and services

Job Types: Full-time, Permanent

Pay: $19.00-$23.00 per hour

Expected hours: 40 per week

Work Location: In person