Job Description

We are seeking an Administrative Assistant to join our team in Long Lake, Fort McMurray. The Administrative Assistant will be responsible for various administrative duties some of which are listed below.

• Assisting the Joint Health & Safety Committee in managing meeting minutes, preparing agendas, taking attendance, and updating PowerPoint presentations

• General filing, mail distribution of incoming/outgoing mail, and movement of inter-office mail to the warehouse on a weekly basis;

• Coordination and ordering of office supplies;

• Coordinating all on-boarding/off-boarding requests for new employees and contractors as well as monitoring contract extensions, changes, and terminations;

• Coordination and completion of site forms;

• Tracking tank inspections, steam trap checklists and car seals for audit purposes;

• Administration of Livelink folders, documents and providing access to these files;

• Updating the monthly Operations scorecard;

• Managing and updating Emergency On-call coverage schedules and distributing on a weekly basis;

• Booking meetings through Outlook

• Compiling data for daily & weekly camp reports

• Preparing PowerPoint slides for multiple management meetings

• Assisting with event planning & organization

The Administrative Assistant will work a schedule of 14 days on and 14 days off (12 hour days). Camp is available.

Who are we looking for?

A qualified candidate with 5+ years\xe2\x80\x99 experience as an administrative assistant accompanied by Office and Records Administration Diploma or other suitable education/certification.

We are particularly interested in you if you have the following skills and knowledge:

• Office and Records Administration Diploma or other suitable education/certification;

• High level of proficiency with Office (MS Word, Excel, Outlook, and PowerPoint);

• Ability to work independently and exceptional skills in managing multiple demands, including prioritizing and meeting deadlines;

• Excellent communication skills, both oral and written;

• Professional etiquette in dealing with external visitors/contractors and co-workers;

• Livelink knowledge is an asset.

C.P. Services