Job Description

Posting Template
Posting TemplatePosition Title
Administrative Assistant, Advancement (0.8 Part-time)Required Qualifications

• Diploma in Office or Business Administration or equivalent
• 2 years of directly related experience
• Superior proficiency and previous experience with Microsoft Office programs, as well as experience working with databases, filing, tracking, and documenting
• Financial experience with collecting, depositing, cash handling, tracking, and reconciliation
• Event experience including cash handling, administrative tasks, and volunteer coordination
• Excellent written and verbal communication skills
• Must demonstrate strong customer service and relationship-building skills

An equivalent combination of education, experience, and knowledge acceptable by the College may also be considered.Preferred Qualifications

• Education and/or experience in community-based fundraising will be considered an asset.
• Previous experience with fundraising CRM software will be considered an asset.
• Preference will be given to local applicants.

Department
Advancement Services
Keyano College is a comprehensive community institution in the Regional Municipality of Wood Buffalo. Stretching from north-central Alberta to the borders of Saskatchewan and the Northwest Territories, Wood Buffalo is one of the largest municipalities in Canada. Keyano College meets both the training and skills acquisition needs of industry, and the personal enrichment and cultural needs of the Wood Buffalo community. The College provides lifelong, relevant, and practical learning opportunities and is committed to increasing access to post-secondary programs.Advancement Services has been securing funds and friends in support of Keyano College and education in the RMWB for over 30 years. Currently, Advancement Services is seeking an Administrative Assistant(Part-time 0.8 FTE) to join their team.Reporting to the Director, the Administrative Assistant oversees the day-to-day development, use, and maintenance of the Advancement database and related information services. The position also provides operations and customer service support for Advancement Services.The Administrative Assistant will coordinate correspondence, meetings, and expectations of donors and provide follow-up on all required donor and sponsor commitments.This role is the primary contact responsible for all financial administration that relates to advancement invoicing, billing, reconciliation, and receipting are essential functions of this position.Additional duties include:

• Works as a part of a team to execute alumnae events that contribute to advancement.
• Works as a part of a team to execute major events that contribute to fundraising activities.
• Assist with communication activities, social media advertising, and website information.
• Other duties as assigned.

This position works collaboratively across the college.Please note - this position has completed the classification review; the new classification is AS4.Advertised Salary
CUPE AS4 $40,399.40 (Part-time 0.8 FTE) per annum and includes a comprehensive health and benefit package.Posting Form
Posting DetailsNumber of Vacancies
1Desired Start Date
ASAPPosition End Date (if temporary)Open Date
08/11/2022Close Date
08/26/2022Open Until Filled
NoSpecial Instructions to Applicant
Keyano College encourages everyone coming to our campuses to be fully vaccinated and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.Job Type: Part-time