Job Description

The Registrar\'s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Associate Director, Admissions, the Administrative Assistant will provide administrative and secretarial support to the Associate Director, Assistant Registrars, and to the Undergraduate Admissions team.
Key Responsibilities

• Provide administrative support to the admissions team, which includes communications with current and prospective students, guidance counselors, departments, international agents and staff regarding admission requirements, University policies, application troubleshooting, registration procedures and academic deadlines.
• Schedule and manage high volumes of student appointments.
• Coordinate/process exchange applicants, such as receipt of inbound exchange applications, processing applicants and supplementary documentation.
• Provide administrative support to the Associate Director, Admissions, such as attending to inquiries by phone, in person and mail. Book meetings and space, as required.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• Business/Office Administration diploma with at least three to five years\' experience (or equivalent combination of training and experience).
• Strong interpersonal and communication (verbal and written) skills.
• Demonstrated strong attention to detail, organizational and multi-tasking skills.
• Proficiency in Microsoft Office products

Assets

• Experience in a university environment.
• Knowledge of the Ellucian Banner system.

Job Competencies
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi\'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies 1
Open Date 09/18/2023
Close Date 09/25/2023
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * R\xc3\xa9sum\xc3\xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University