Job Description

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Other trades certificate or diploma
• Experience: 2 years to less than 3 years

Work setting

Transportation, communication and utilities

Tasks

Arrange and co-ordinate seminars, conferences, etc. Supervise other workers Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Train, direct and motivate staff Supervise office and volunteer staff Respond to employee questions and complaints Plan, develop and implement recruitment strategies Plan and control budget and expenditures Perform basic bookkeeping tasks Oversee the preparation of reports Oversee development of communication strategies Oversee the classification and rating of occupations Manage contracts Manage training and development strategies Maintain and manage digital database Establish and implement policies and procedures Consult with clients after sale to provide ongoing support Conduct research Assign, co-ordinate and review projects and programs Work with minimal supervision Organize and administer staff consultation and grievance procedures Perform data entry Provide customer service Liaise with management, union officials and HR consultants Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

Electronic medical records Google Docs Sage Accounting Software Electronic scheduler Accounting software Business diagram software ACCPAC MS Access MS Excel MS Office MS PowerPoint MS Word Quick Books Simply Accounting MS Windows Adobe Acrobat Reader Adobe Photoshop SAP (FI/CO / HR / MM / OT SD) Information technology Electronic mail PeopleSoft MS Outlook Social Media

Technical terminology

Legal Business

Area of specialization

Correspondence Reports and records Contracts Invoices Charts, tables, graphs and diagrams Accounting

Security and safety

Bondable

Transportation/travel information

Own transportation

Work conditions and physical capabilities

Fast-paced environment Work under pressure Tight deadlines Repetitive tasks Attention to detail Large caseload Large workload

Personal suitability

Ability to multitask Accurate Client focus Excellent oral communication Excellent written communication Flexibility Organized Reliability Team player Judgement Adaptability Quick learner Time management

Health benefits

Dental plan Health care plan Vision care benefits

Other benefits

Free parking available