Job Description

Description

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values The Salvation Army Canada and Bermuda has four core values:
Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone's worth.
Stewardship: We responsibly manage the resources entrusted to us.

The Administrative Assistant A position leads all secretarial and administrative duties in the centre/department for a senior executive position. In addition this position will focus on Human Relations.

• Full time
• 30 hours per week
• Monday to Friday 8:00 a.m. - 2:30 p.m. with hr lunch unpaid

KEY RESPONSIBILITIES:

General Administration

• Drafts and types correspondence (eg. Letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researches and responds to difficult enquiries on behalf of supervisor
• Performs general office duties such as answers and screens telephone calls and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
• Handles and ensures the protection of extremely confidential and sensitive employee/Officer, client and/or program files
• Builds and maintains employee databases
• Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisory approval (eg. Power point presentations)
• Schedules meetings, prepares agenda, and takes minutes; type and circulates minutes
• Prepares and receives all paper work for various projects and processes specifically related to Human Relations
• Makes decisions on routine and urgent administrative matters in the absence of the supervisor

Admin Human Relations

• Keeps all personnel files up-to-date
• Enters all employee information into payroll database
• Is involved with all parts of Job Postings eg advertising, scheduling interviews, interviews and completing reference checks
• Completes orientation of new employees
• Processes WCB Claims, Health Benefits & RRSP applications

Admin Payroll

• Completes timesheets
• Answers questions from Employees regarding payroll

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Education/Certifications:

• Completed High School
• Specialized courses of up to six months

Experience:

• One year but less than three years of prior related experience, including, administrative experience and experience dealing with office equipment and tools
• Some experience in Human relations processes is preferred

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• Education verification

PREFERRED SKILLS/CAPABILITIES:

• Excellent Computer skills in Microsoft Office (Word, Excel & Outlook) are essential
• Demonstrates an ability to work independently and collaboratively with others
• Must be well-organized, adaptable and professional
• Must have a strong ability to handle confidential information appropriately, be discreet, and be diplomatic
• Excellent written and oral communication skills
• Respect and understanding of The Salvation Army - its mission, culture and values
• Physical ability to carry out the demands of the position
• Ability to lift weights of up to 20 lbs on occasion

The Salvation Army will provide reasonable accommodation upon request. Please let us know if you have a need for any accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted. Internal Applicants, must advise your managing supervisor of your intentions prior to submitting your application.