Job Description

ELEMENTARY TEACHERS' FEDERATION OF ONTARIO

INVITES APPLICATIONS FOR THE POSITION OF

ADMINISTRATIVE ASSISTANT - 0.5 EQUITY & WOMEN'S SERVICES &

0.5 PROFESSIONAL LEARNING & CURRICULUM SERVICES

The successful candidate will provide confidential senior administrative support, including, but not limited to:

Answer/screen telephone calls in a courteous, professional, and timely manner ensuring the confidentiality of conversations and information Manage and coordinate calendars, itineraries, and scheduling needs of assigned Executive Staff, providing proactive and self-directed administrative support as required Maintain organized and accurate files (both electronic and hard copy) related to area of responsibility with the ability to research and retrieve quickly and efficiently In conjunction with the conference liaison, coordinate travel, release time, hotel arrangements, materials, a/v requirements, registration fees, and meals for participants for meetings, workshops, courses, conferences, etc. Provide support for committees and meetings, include minute-taking, meeting logistics (room bookings, catering, etc.), and post meeting follow up as required Other duties as assigned by the manager or designate, including, but not limited to catering and reception relief
Skills required for this position include, but are not limited to:

Outstanding interpersonal, written and verbal communication, analytical, problem-solving, and decision-making skills Outstanding organizational skills with the ability to multi-task, thrive in a fast-paced environment, adapt quickly to change, and develop new skills Ability to communicate positively with staff members, political, and organizational representatives, while maintaining a high level of professionalism and confidentiality Ability to work independently and prioritize tasks Advanced Windows and Office 365 skills: Access; PowerPoint; Excel, as well as the ability to learn new software as required. Experience with HTML coding is an asset. Ability to safely lift approximately 10 lbs or more
Applications including a cover letter and resume must be submitted before midnight, October 22, 2025, quoting posting #202526-05.

ETFO is an equal-opportunity employer. As such, it encourages groups who have been historically disadvantaged with respect to employment to apply for positions in the Federation. Individuals are encouraged to self-identify.

ETFO is committed to a selection process and work environment that is inclusive and barrier-free. We strive to meet the accommodation needs of persons with disabilities and accommodation will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 416-962-3836 or etfohr@etfo.org

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Job Types: Full-time, Permanent

Pay: $67,862.00-$85,918.00 per year

Benefits:

Dental care Extended health care On-site parking Vision care
Work Location: In person