Job Description

Neptune Bulk Terminals (Canada) Ltd., a leading bulk material export facility located on the North Vancouver waterfront is seeking an individual to join our Finance team. The Administrative & Accounts Receivable Coordinator is responsible for performing duties in the accounting and administrative areas. This is a role that works closely with the finance team and collaboratively with other teams at Neptune. This role is a full-time, on-site, one-year term position, reporting directly to the Assistant Controller. This is a 12-month term contract.

Candidate should possess a diploma in business management or accounting. Bachelor's degree in business management or accounting is preferred. 3- 5 years of office/ administrative experience, experience in full-cycle accounting, and familiar with accounting software (ie. JDE) would be an asset.

Key responsibilities:

Maintain the general office (ie. monitor and order office supplies, office snacks and beverages and replenish kitchen supplies as needed, arrange catering) Process all incoming and outgoing mail Answer incoming calls and redirect as required Attends to the reception area and greet visitors Arrange for courier service Manage temporary visitor fobs Maintain PPE storage and prepare PPE for all visiting guests Ensure the reception area, kitchens and meeting rooms are in good condition, and manage recycling program Maintain log for cleaning staff Assist the Executive Assistant/other Managers with adhoc administrative tasks Assist with special events (ie. reconciliation, annual celebrations, community tours and other social events) Maintain the central filing system and document storage Prepare invoices for billing customers and 3rd party agencies in a timely manner Assist the senior accountant with managing Neptune's standardized billing system Assist the senior accountant with maintaining accounts receivable and keeping current Assist with various projects, accounting and administrative support Assist with ad hoc journal entries and other month/year end closing tasks Receiving, moving, unboxing office supplies Other duties as assigned
Our ideal candidate is someone that matches the skill set listed below and is willing to work and train to become a key contributor to our team:

Strong working knowledge of Microsoft Office Suite May be required to lift up to 30lbs infrequently Excellent time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Excellent communication skills (written and verbal) Solid ability to apply initiative and initiate work where required Demonstrated ability to maintain discretion with confidential information Strong work ethic and positive team attitude Welcoming and friendly demeanor Valid Class 5 BC Driver's License
Neptune is a leading employer on the waterfront. We offer competitive compensation and a strong benefits package.

Candidates will undergo a thorough employment assessment including formalized testing, interviews and reference checks. The successful applicant will also be required, as a condition of employment, to undergo a criminal record check.

Take your career to the next level working with an amazing team. Send your resume before July 28, 2025 to:

c/o Human Resources

Neptune Bulk Terminals (Canada) Ltd.

PO Box 86367

North Vancouver, BC V7L 4K6

Email: jobs@neptuneterminals.com

Neptune Bulk Terminals (NBT) is an equal opportunity employer that provides a work environment free of discrimination and harassment.

All employment decisions at NBT are based on job requirements and individual qualifications, and without regard to race, national or ethnic origin, color, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or any other status protected by the laws of Canada.

Neptune is committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you need to be accommodated during any phase of the evaluation process, please contact the HR Manager at ylo@neptuneterminals.com to request specialized accommodation in writing. Please indicate 'ACCOMMODATION REQUEST' in the subject line. All information received in relation to accommodation will be kept confidential.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $60,000.00 per year

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Vision care Wellness program
Ability to commute/relocate:

North Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Experience:

administrative: 3 years (required)
Work Location: In person

Application deadline: 2025-07-28
Expected start date: 2025-08-18