Job Description

Job Overview

We are seeking a friendly and organized Administrative Assistant with Human Resources recruitment and reception experience. The ideal candidate will be responsible for managing the front desk of our Seniors Nursing Home ensuring a welcoming environment for Residents and Visitors while providing exceptional administrative and HR support. This role requires strong communication skills, organizational skills, attention to detail and the ability to handle multiple tasks efficiently in a fast-paced environment.

Monday- Friday

Position Responsibilities

Administrative Assistance - Reception

Greet visitors and assist with direction to the appropriate area

Managing incoming calls and setting auto attendant

Ordering supplies

Manage incoming and outgoing mail

Work closely with the administrative team

Participate in events

HR Assistance

For external applicants: working with the hiring manager contact candidates to schedule interviews

Assisting departmental manager and Inservice coordinator facilitating onboarding activities and orientation

Supporting new hires in orientation to the site

For internal applicants: posting positions per the union contracts. Awarding positions with the support of the departmental manager

Manage HR email inbox inquiries and follow-ups

Qualifications

Strong working knowledge of computer systems, Word, Excel, ADP, Outlook

Familiarity with Apple computer tools

2+ years of office experience (including recruitment)

Ability to work independently and as part of a team

Excellent communication skills

Job Types: Full-time, Permanent

Pay: From $19.00 per hour

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Work Location: In person