Job Description

:

IMPORTANT

:Effective immediately

DEADLINE TO APPLY: January 12, 2026

In accordance with ministerial directives issued by the Secretariat du Conseil du tresor concerning a freeze on public service recruitment, effective November 1, 2024, only applications from employees with regular employment status at the College and within the college network will be considered for positions that are not directly serving students.

JOB SUMMARY

UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES , THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE PROFESSIONAL DEVELOPMENT OFFICE.

DUTIES AND RESPONSIBILITIES

Professional Development Funding - All Employee Groups

Provide guidance to all employees regarding the professional development funding process and assist employees to complete professional development funding requests and reimbursement documents in accordance with PD guidelines Verify each funding application according to the current guidelines Calculate the maximum funding for each request according to individual contracts and workload; Liaise with HRS as needed for up-to-date information Prepare, produce and distribute detailed report of applications, applicants and year-to-date statistics to PD committee prior to funding meeting Prepare and distribute materials to professional development committees prior to each funding meeting Prepare and distribute meeting minutes for professional development committees Process and maintain professional development financial records for FPDC, PPDC, ASPDC Liaise with Financial Services and HRS for the calculation of PD funding available each academic year Process final expense reimbursement reports for each applicant and reconcile accounts monthly with Financial Services. Problem-solve any discrepancies Provide historical statistics on funding as requested Prepare annual report (grants and time spent) on professional development according to requirements outlined in Bill 90 (1%) Design, produce and distribute PD publicity, notices and documents through MIO, email & the JAC Portal Communicate PD funding committee decisions to applicants Support in the creation, launch, marketing and continuous improvement of the career development program according to the evolving needs of our employees. Update Clara PD module on a regular basis and produce annual reports of PD funding for all employee groups Provide logistical support in the organization/implementation of PD events/activities.
May be called upon to work in collaboration with professionals to administer the PERFORMA program in accordance with the protocole d'entente between the University of Sherbrooke and the College

PERFORMA:

Register JAC employees in their chosen courses and manage progression chart via the Universite de Sherbrooke's Portal Liaise with the Universite de Sherbrooke's, Department of Education, PERFORMA and program participants Advise PERFORMA participants on their course selections Produce in-house publicity for PERFORMA courses Coordinate and provide logistical support for PERFORMA courses hosted by JAC Gather and produce statistical information for JAC's annual report

Other Professional Development-Related Tasks

Maintain Professional Development Reference Library and Career Development Rolodex Maintain booking list for adjacent conferences rooms Respond to emails received through professional.development@johnabbott.qc.ca and provide general information as required Market the Career Development and PD programs, updating as needed. Perform any other related tasks as may be assigned

Administrative HR Functions

Create" graphics" with different software for local use eg: posters, invitation cards, organizational charts, presentations, develop forms etc. Responsible for the updating and maintenance of the PD and HR webpages Data extraction and analysis

QUALIFICATIONS:

EDUCATION

College diploma (DEC) in Business Administration or related field or, equivalent studies/diploma which is recognized as equivalent by the competent authority.

Specific Requirements:

Knowledge and experience in using Excel, WORD, PowerPoint Publisher and Canva an asset Knowledge of CLARA an asset Knowledge of accounting procedures Advanced English - oral and written Intermediate French - oral and written
Proven ability to deal with employees pleasantly and efficiently within a service orientation as well as dealing with difficult issues and situations with diplomacy Ability to prioritize and organize work efficiently and accurately with a minimum of supervision Ability to create visually appealing documents and event marketing materials Ability to produce effectively and efficiently under pressure (deadlines) Ability to maintain confidentiality Ability to read and interpret financial statements Ability to think critically and problem-solve and multitask

Testing may be required to demonstrate knowledge of:

? Word (intermediate)

? Excel (intermediate)

? English (Advanced written and oral)

? French (Intermediate written and oral)