Job Description

Work Arrangement: At Office / Facility

Department: Field Administration Area

Overview

Pembina Pipeline Corporation\'s Whitecourt office is recruiting for a Field Office Administrator to join the team. This position reports to the Supervisor, Field Administration. This position provides reception, administrative & technical training support for the Northern Lights and East District field offices.

Responsibilities

Responsibilities include but not be limited to:

• Reception: answering telephone and incoming radio calls, signing in office visitors and providing excellent customer service;
• Creation and editing of reports and documents, word processing, filing, and mail distribution;
• LMS System maintenance;
• Booking training for all staff;
• Create, review & update SAP & SuccessFactors Learning uploads, Excel and Word documents;
• Data entry into SharePoint and other databases;
• Complete goods and service receipts in SAP;
• Scan documents for electronic filing and file room maintenance;
• Assist with corporate credit card reconciliation, travel planning and booking;
• Assist with the Corporate Community Investment (i.e. Charity Campaigns, Breakfast programs, Days of Caring, etc.);
• Provide backup administrative support for vacation/sick relief as needed;
• Provide assistance to other business or service units as necessary;
• Attend mandatory safety training;
• Continually seek out opportunities to improve efficiency & productivity of processes or systems; and
• Other duties as requested.

Job Qualifications

We are looking for an engaging individual with a teamwork attitude, who has strong organizational skills with the ability to pay close attention to detail. This individual must be flexible and adaptable to change, as you will be expected to cross-train on a variety of tasks to provide relief coverage. Other basic requirements include:

• Minimum of a Grade 12 Diploma; Business Administration Certificate or Diploma is an asset;
• Experienced with Word, Excel, PowerPoint and SharePoint;
• Advanced user of Outlook and MS Teams;
• SAP experience is an asset;
• Ability to multitask various initiatives while maintaining attention to detail and data entry accuracy;
• Strong verbal & written communication skills;
• Excellent customer service and interpersonal skills;
• Advanced time management skills to balance competing priorities;
• Analytical thinker with ability to work under minimal supervision;
• Self-starter with a strong work ethic;
• Tenacious and adaptable;
• Able to influence and maintain a positive attitude and enthusiastic attitude; and
• Valid Drivers License.

The successful candidate must live within 100Km of Whitecourt or Swan Hills AB.

The successful candidate must be legally authorized to work in the country where this position is located. They will also be required to undergo Pre-Employment Background Checks including a Criminal Record Check.

This position will be posted until end of day: 10/06/2023.

No agency calls please.

Pembina Pipeline Corporation is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Pembina is a dynamic energy transportation and midstream service provider, serving customers for more than 65 years.

Powering Pembina\'s growth are our smart, creative and energetic people who allow us to remain a disciplined and responsible energy transportation and service provider and a trusted member in our communities.

Our expectations are high and our rewards reflect this: We treat our people well - whether it\'s through our compensation package, community engagement or volunteer opportunities.

Pembina provides everything you could want in an employer. We are a proud recipient of Canada\'s Top 100 Employers (2018-2022), (2014-2023) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.

Pembina Pipeline Corporation