Job Description

Join Our Team as an Administration Coordinator!

Are you an organized multitasker who thrives in a fast-paced environment? Do you enjoy blending financial accuracy with exceptional member service? Then we want to hear from you!



Glen Arbour Golf Course is looking for an Administrative Coordinator to oversee our membership & event administration and financial transactions -- all while being a key part of our vibrant golf course community!

What You'll Do:

As the Administrative Coordinator, you'll be the backbone of our day-to-day operations. From managing accounts receivable and reconciling sales to processing memberships and supporting tournaments, you'll play a central role in ensuring financial processes run smoothly behind the scenes. You'll work closely with management, members, and guests, keeping financial records accurate and communications seamless.

Some of Your Responsibilities Will Include:

Manage accounts receivable and assist with accounts payable, ensuring accuracy in financial transactions. Reconcile daily sales from the pub, pro shop, and events. Prepare tip and gratuity reports and ensure accurate distribution. Process memberships, renewals, and resignations while maintaining accurate records. Support tournaments and events by tracking contracts, processing payments, and coordinating details. Provide reporting, budgeting, and forecasting support to management. Assist with inventory tracking, supplier invoicing, and stock reconciliation. Provide administrative support for newsletters, website updates, and member communications. Maintain office systems and provide general administrative support to management.

What You Bring:

2+ years of administrative or finance experience, or a diploma/degree in business administration. Strong skills in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience with reconciliations, reporting, and cash handling. Excellent organizational and multitasking abilities. Strong communication skills, both written and verbal. Attention to detail with a high level of accuracy. Ability to work independently and as part of a team. Experience in hospitality, recreation, or golf operations is an asset.

Why Glen Arbour Golf Course?

At Glen Arbour Golf Course, you'll join a supportive and energetic team that values professionalism, collaboration, and member experience. This is a chance to use your organizational and financial skills in a dynamic environment where no two days are alike. Plus, you'll enjoy the perks of working at our beautiful championship golf course -- including free parking, employee discounts, and traffic going in the opposite direction!