Job Description

Department:

Child Welfare

Location(s):

Moosonee, Moose Factory, Cochrane, Kapuskasing, Timmins, or other designated service sites

Reports To:

Supervisor - Child Care

Job Class:

Team Member

Salary Structure:

CBG05 - Collectively Bargained Grid 05

Unionized:

Yes

TEER Level:

3

NOC Code:

13110

Purpose of the Role

The Admin Support Worker - Child Care provides administrative and organizational support to the Child Care team within the Child Welfare department. This position ensures timely, accurate, and confidential handling of case-related documentation, scheduling, and inter-team coordination. The role is critical to the effective operation of child care and placement services and contributes to culturally safe and accountable service delivery in Treaty 9 territory.

Core Responsibilities

1. Administrative Support for Child Care Team

Assist Child Care Workers and Supervisors with case documentation, file updates, data entry, and scheduling Support the coordination of child placements, appointments, visits, and transportation logistics Maintain up-to-date case files and documentation in accordance with CYFSA, agency policies, and confidentiality requirements

2. Communication and Records Handling

Liaise with caregivers, families, and internal teams to confirm and relay schedules, forms, or service changes Process and track internal forms related to child expenses, supplies, and program supports Support the tracking and organization of critical documentation including health records, plans of care, and placement agreements

3. Office and Team Support

Assist in the coordination of team meetings, child wellness check-ins, and group activities Maintain inventories of child care supplies, program materials, and administrative forms Provide general office coverage and administrative continuity in collaboration with broader Admin Support team

4. Team and Agency Participation

Participate in staff meetings, seasonal service planning, and cultural engagement events Collaborate with Admin Support Workers across departments to maintain consistent administrative practices Support staff onboarding and orientation for new workers within the Child Care program

Required Qualifications and Experience

Certificate or diploma in Office Administration, Indigenous Studies, Social Services, or a related field; or equivalent lived/professional experience Experience in administrative support in a child welfare, education, or social services setting Knowledge of child care case documentation and understanding of service coordination in a First Nations context Strong time management, attention to detail, and organizational skills Proficiency in Microsoft Office and comfort working with confidential records and electronic databases
Equivalency will be considered. Familiarity with Indigenous child care systems or lived experience in caregiving is a strong asset.

Conditions of Employment

Satisfactory Criminal Record Check including Vulnerable Sector Screening Valid Ontario Class G Driver's License Access to a reliable vehicle and ability to travel occasionally within the region Compliance with all Agency policies, Collective Agreement, and confidentiality protocols

Our Hiring Commitments

Payukotayno is committed to Indigenous-led services, Nation-based healing, and culturally safe workplaces. We encourage applications from First Nations individuals, especially those from Treaty 9 communities and affiliated Nations. We honour both formal qualifications and cultural/lived knowledge as valid experience.


We are committed to employment equity and welcome applications from all qualified persons, including those identifying as Two-Spirit, non-binary, LGBTQ+, francophone, persons with disabilities, and other equity-seeking groups.


Accommodations are available throughout the application process.

AODA Statement (for postings only)

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Payukotayno will provide accommodations throughout the recruitment process upon request.