Job Description

Admin & Billing Clerk

We are seeking a detail-oriented and proactive Billing & Admin Clerk to join our growing team at consulting engineering firm. This role plays a vital part in managing the company's financial health by overseeing Accounts Receivable (A/R) and billing processes, while additionally supporting general office management. Hours for this position may vary but are estimated to be approximately 30-35 hours per week.

RESPONSIBILITIES WILL INCLUDE THE FOLLOWING:

Billing & Accounts Receivable

Prepare and issue client invoices per project contracts and deliverables. Submit invoices through client portals (OpenInvoice, Cortex, Ariba) or by email. Monitor AR aging; proactively follow up on overdue accounts. Post customer payments and reconcile AR subledger to GL Communicate with Project Managers to resolve billing issues. Maintain accurate billing and client records. Provide AR updates for month-end. Assist the Finance Manager with day-to-day accounting Cross-train in AP tasks for coverage when needed.

Administrative Support

Coordinate travel arrangements for field work (hotels, flights, vehicle rentals) Greet and direct visitors on arrival at the office Answer and direct incoming phone calls and general inquiries. Order office supplies and coffee; monitor inventory and restock. Maintain general office tidiness and supplies Provide general administrative support to the team as required.
NECESSARY QUALIFICATIONS:

2-4 years of experience in billing, accounts receivable, or administrative support. Detail-driven with an eye for consistency and financially literate. Working knowledge of accounting principles (GAAP) and invoicing best practices. Proficiency with Microsoft Office (Excel, Outlook, Word). Excellent communication and organizational skills. Ability to work independently and manage multiple tasks with minimal supervision.
THE FOLLOWING WILL BE CONSIDERED AN ASSET:

Post-secondary education in Accounting, Finance, Business Administration, or related field. Experience in consulting engineering or professional services firms. Working knowledge of ERP systems (Unanet preferred) Experience in OpenInvoice/Cortex/Ariba would be a plus.
ADDITIONAL INFORMATION

This position will be based in our head office in downtown Calgary, Alberta. Higher Ground Consulting works on a basis of mutual trust and respect with our employees. We want our people to be regularly in the office to foster communication, culture, and efficiency, however we do not mandate specific office time or working schedules. We have a relaxed, flexible and dog-friendly office.

In addition to a competitive compensation package, the advantages of working at HGC include:

Opportunities for Growth:

Higher Ground is a growing consulting company, that has thrived on being adaptive to the market and staying open to new strategic growth initiatives. That means when our people come to us with a plan or idea to pursue a client, industry, or geographic region, we want to throw our support behind it. We are always open to supporting our team to grow and explore business opportunities and look to share in the rewards from successful ventures.

Career Development:

Our performance management and feedback programs are a core part of how we grow as a company and as professionals. We have an open-door policy and encourage mentorship and active feedback loops. We seek to both provide and collect constructive feedback and collaborate on how to do things better. We are constantly finding areas to improve, both as an individual and as project teams. To support continuous growth, we have training budgets allocated for people to explore ways to grow their technical and soft skills. We understand investing time and resources into our staff is investing in our business.

Team Building:

At Higher Ground, our motto is we get stuff done. We take a lot of pride in being reliable consultants that deliver high quality services, so we work hard. But we also take the time to celebrate that. We have various social events and opportunities for the team to relax and enjoy time together outside of the office. To celebrate our successes and to help share what is happening at Higher Ground, groups trade off turns running short Lunch and Learn sessions.

ABOUT HGC

Higher Ground Consulting is a full service EPCM company. We comprise a dedicated team of professionals trained and experienced in project management, engineering, design, and sciences, working together to provide practical solutions, with an intense focus on advancing our client's projects to successful completion.

HGC is home for those of us that like the idea of "Higher Standards. Higher Expectations." We want to be good at what we do, and we enjoy working with others who care about what they do as well. We don't expect perfection but consistently strive to be better versions of ourselves.

Interested candidates are asked to email a cover letter and current resume to careers@hgc.solutions.

Job Type: Full-time

Pay: $24.00-$28.00 per hour

Expected hours: 30 - 35 per week

Benefits:

Dental care Extended health care
Work Location: Hybrid remote in Calgary, AB T2P 3G2