Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant/ Receptionist to join our team. You will play a crucial role in ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, be proficient in Microsoft Teams, and have a strong attention to detail.

Responsibilities:

Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills:

Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers Professional attitude and appearance Solid written and verbal communication skills (English/ Preferably Punjabi) Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plus

Working Environment:

Office Setting (Indoors) Walking to Second level (Elevator Available) Team Driven Environment Monday - Friday (7am- 4pm)
If you are a motivated individual with exceptional organizational skills and a passion for providing excellent administrative support, we would love to hear from you. Apply today to join our team as an Administrative Assistant/ Receptionist!

Job Types: Full-time, Permanent

Pay: From $22.00 per hour

Benefits:

Casual dress Company events Dental care Extended health care On-site parking Paid time off Wellness program
Flexible language requirement:

French not required
Schedule:

8 hour shift Monday to Friday
Application question(s):

In your opinion what attribute does an Admin Assistant/ Receptionist need to possess?
Education:

Secondary School (preferred)
Experience:

Front desk: 1 year (required)
Language:

Punjabi/ Hindi (preferred)
Work Location: In person

Application deadline: 2024-05-03