Admin Assistant/receptionist
Mississauga, ON, Canada
Job Description
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The Admin Assistant/Receptionist role is to organize, administrate and facilitate the daily business within the company - by performing a variety of general administrative and clerical services. This position requires a customer-centric, friendly and positive individual who is known to work collaboratively to attain both personal goals and as well as achieve the companys mission. They also require a high level of organization, multitasking capabilities as well as excellent interpersonal skills. The Administrative Assistant will report to the Assistant Controller and VP, Finance.Regular Working Hours - Monday to Friday - 8:00 AM - 5:00 PMResponsibilities
- Provide exceptional customer service to all customers
- Greet visitors and answer incoming phone calls in a professional manner - screen as many calls as possible, direct as appropriate.
- Gather appropriate information from customers for service call requests as required
- Scan and email invoices and PO Requests to the correct customer contacts
- Follow up with the customer to update the invoice with a purchase order where required
- Update invoices to customer portals.
- Assist with invoicing as required
- Coordinate customer document requests (WSIB Clearance, Certificate of Insurances, Form 1000) and liaison with accounting on prequalification documents
- Manage customer safety compliance portals by uploading company health and safety documents
- Coordinate health and safety training for technicians
- Manage technician safety training matrix
- Place orders and ensure sufficient inventory is maintained for office supplies
- Schedule and arrange courier pick-up and deliveries
- Continuously update in-house filing system
- Provide back-up for other administrative team members during vacations, absences and peak billing deadlines (including invoicing)
- Other duties as reasonably assigned
- Strong presentation, written, and verbal skills
- Effective communication skills with individuals at all levels of the organization.
- Strong morals and ethics, along with a commitment to confidentiality.
- Knowledge of MS Office and Excel.
- Good organizational, time management and prioritizing skills.
- Ability to interpret and implement company policies and procedures.
- Attention to detail in all areas of work.
- Company events
- Company pension
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- 8 hour shift
- Day shift
- Monday to Friday
- Mississauga, ON L5L 5T1: reliably commute or plan to relocate before starting work (required)
- Secondary School (preferred)
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- Data entry: 1 year (preferred)
- Invoicing: 1 year (preferred)
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Job Detail
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Job IdJD2154953
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMississauga, ON, Canada
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EducationNot mentioned