Admin Assistant/receptionist
Mississauga, ON, Canada
Job Description
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The Admin Assistant/Receptionist role is to organize, administrate and facilitate the daily business within the company \xe2\x80\x93 by performing a variety of general administrative and clerical services. This position requires a customer-centric, friendly and positive individual who is known to work collaboratively to attain both personal goals and as well as achieve the company\xe2\x80\x99s mission. They also require a high level of organization, multitasking capabilities as well as excellent interpersonal skills. The Administrative Assistant will report to the Assistant Controller and VP, Finance. Regular Working Hours \xe2\x80\x93 Monday to Friday \xe2\x80\x93 8:00 AM \xe2\x80\x93 5:00 PM Responsibilities
- Provide exceptional customer service to all customers
- Greet visitors and answer incoming phone calls in a professional manner \xe2\x80\x93 screen as many calls as possible, direct as appropriate.
- Gather appropriate information from customers for service call requests as required
- Scan and email invoices and PO Requests to the correct customer contacts
- Follow up with the customer to update the invoice with a purchase order where required
- Update invoices to customer portals.
- Assist with invoicing as required
- Coordinate customer document requests (WSIB Clearance, Certificate of Insurances, Form 1000) and liaison with accounting on prequalification documents
- Manage customer safety compliance portals by uploading company health and safety documents
- Coordinate health and safety training for technicians
- Manage technician safety training matrix
- Place orders and ensure sufficient inventory is maintained for office supplies
- Schedule and arrange courier pick-up and deliveries
- Continuously update in-house filing system
- Provide back-up for other administrative team members during vacations, absences and peak billing deadlines (including invoicing)
- Other duties as reasonably assigned
- Strong presentation, written, and verbal skills
- Effective communication skills with individuals at all levels of the organization.
- Strong morals and ethics, along with a commitment to confidentiality.
- Knowledge of MS Office and Excel.
- Good organizational, time management and prioritizing skills.
- Ability to interpret and implement company policies and procedures.
- Attention to detail in all areas of work.
- Company events
- Company pension
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- 8 hour shift
- Day shift
- Monday to Friday
- Mississauga, ON L5L 5T1: reliably commute or plan to relocate before starting work (required)
- Secondary School (preferred)
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- Data entry: 1 year (preferred)
- Invoicing: 1 year (preferred)
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Job Detail
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Job IdJD2154953
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationMississauga, ON, Canada
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EducationNot mentioned