Job Description

The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians in the Department of Obstetrics and Gynecology. The Administrative Assistant coordinates daily activities of the physician\xe2\x80\x99s office/clinic and ensures smooth functioning of the physician\xe2\x80\x99s practice, while providing professional and caring service to the patients.

DUTIES & RESPONSIBILITIES:

Some combination of the following based on the priorities of the practice:

• Scheduling patient and physician appointments
• Answering, screening, and transferring phone calls
• Registering patient visits
• Preparing and distributing surgical documents as appropriate
• Maintaining patient confidentiality
• Creating and maintaining an efficient filing system for active, pending, and processed referrals
• Maintaining an updated database of appointments, diagnoses, and disposition decisions
• Creation and maintenance of patient files
• Attending meetings: taking and typing of meeting minutes
• Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
• Accurate handling and preparation of OHIP billing procedures
• Overseeing of accounts receivable and payable functions for physicians
• Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
• Booking travel and hotel arrangements, meeting rooms, and catering as required
• Accurate transcription for correspondence for physician\xe2\x80\x99s office could include dicta typing
• Other duties as assigned

QUALIFICATIONS:

• Graduate of a recognized Medical Administration program, or equivalent experience
• Successful completion of a Medical Terminology certificate
• Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
• Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
• Professional and consistent customer service skills

As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto\xe2\x80\x99s COVID-19 Vaccination Policy.

Unity Health Toronto