Job Description

The Administrative Assistant formally reports to the Perioperative Program Director and Anesthetist-in-Chief while providing day-to-day clinical and administrative support to a group of physicians. The Administrative Assistant coordinates daily activities in the department and ensures smooth functioning of the clinical and academic activities of the department.

DUTIES & RESPONSIBILITIES:

Some combination of the following based on the priorities of the practice:

• Providing administrative support to physician members of the Department of Anesthesia, with specific focus on chairs and vice chairs of research, education, and clinical quality committees.
• Providing support to the research active members of the Department. Such support will include assistance with REB submissions, credentialing of research staff, payroll management of research staff and students.
• Providing support to the Department\xe2\x80\x99s education program. Such support will include assistance with creation and communication of teaching schedules, credentialing of education staff and fellows, payroll management.
• Answering, screening, and transferring phone calls
• Preparing and distributing documents relating to research, education and/or clinical quality as appropriate
• Maintaining patient confidentiality
• Creating and maintaining an efficient filing system for active, pending, and processed referrals
• Maintaining an updated database of appointments, diagnoses, and disposition decisions
• Creation and maintenance of patient research files
• Attending meetings: taking and typing of meeting minutes
• Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
• Accurate handling and preparation of OHIP billing procedures
• Overseeing and maintenance of research and education accounts for Department
• Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
• Booking travel and hotel arrangements, meeting rooms, and catering as required
• Accurate transcription for correspondence for physician\xe2\x80\x99s office could include dicta typing
• Other duties as assigned

QUALIFICATIONS

• Graduate of a recognized Medical Administration program, or equivalent experience
• Successful completion of a Medical Terminology certificate
• Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
• Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
• Professional and consistent customer service skills

As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto\xe2\x80\x99s COVID-19 Vaccination Policy.

Unity Health Toronto