Job Title: Admin Assistant II Competition #: 118501-2023-45 Ministry Unit Name: Edmonton Centre of Hope Status/Hours: 1.0FTE (12-hour shifts) Salary Range: $23.63-$25.36/hr as per Collective Agreement Date posted: March 30, 2023 Work Address: 12520 \xe2\x80\x93 140 Avenue NW Posting Expires: April 9, 2023 Applications Accepted By: E-mail only through Indeed Mission and Values: The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus. Core Values The Salvation Army Canada and Bermuda has four core values: Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone\xe2\x80\x99s worth.
Stewardship: We responsibly manage the resources entrusted to us. Job description: Position Purpose summary: The Administrative Assistant is responsible for front desk reception and administrative duties based at the main welcome center of Grace Village. This position handles all front desk enquiries, screen and direct visitors to the appropriate departments or programs housed at Grace Village, monitor security cameras, and report suspicious activities in and around the building. Reporting to the Executive Assistant, this position supports various administrative duties assigned. Accountabilities: Front Desk Reception

• Handle all front desk enquiries, telephone calls and directing the same to the appropriate department or program in a respectful and courteous manner.
• Notify respective department or program personnel that their visitor/customer/client has arrived for their appointment.
• Ensure visitors sign-in and sign-out on the visitor\xe2\x80\x99s log book.
• Always maintain cleanliness of the front desk and carry out screening protocols as required.
• Receive packages and mail and distribute to the respective department or program.

Security Camera and Building Access Monitoring

• Monitor front desk camera for activities in and around the building.
• Report and direct suspicious activities to the appropriate personnel.
• Ensure new program participants have access to their program by issuing them with key fob access after verifying with the respective program personnel.
• Configure fobs for staff as required when notified by Human Relations

Administration

• Support all administrative duties as assigned by the Executive Assistant
• Maintain databases and compile reports as required.
• Maintain updated in-house directory, emergency contact numbers-police, fire department, hospitals, security company, other relevant community services agencies contact number.
• Maintain Emergency & Preparedness binder, Policies & Procedures manual, OH&S manual.
• Produce and distribute correspondence memos, notices, letters, faxes, and forms.
• Create brochures, posters, advertisement, flyers.
• Other related duties as required.

Qualifications and Education requirements: *NOTE: For some jobs, you may be required to provide validated educational documentation. Education/Certifications:

• Completed up to two (2) years of Community College with certification in administration or other related discipline preferred.
• Criminal Police Investigation Check with Vulnerable Sector Check

Experience:

• Minimum 2-3 years experience in an office environment preferably in Human Services or Social Services field.
• Familiar working among marginalized clientele in residential setting, transitional house and/or other inner city work is an asset.
• Must be proficient in MS Office Suite, Excel, PowerPoint, and email at intermediate level or higher.
• Ability to learn and operate office automation and new computerized systems

Required Skills/Knowledge:

• Respect and understanding of The Salvation Army - its mission, culture, and values.
• Demonstrate a professional image, possess excellent customer service and perform all interactions in a positive and friendly manner.
• Strong written and verbal communication skills
• Effective organizational and time management skills
• A willingness to take on tedious or challenging tasks whenever necessary
• Able to work within a team environment and have the ability to demonstrate empathy to others on the team

DAYS and HOURS of work: 1.0FTE (12-hour shifts as scheduled by Manager) Bi-Weekly Schedule: 4 days on \xe2\x80\x93 3 days off; 3 days on \xe2\x80\x93 4 days off The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements. We thank all applicants, however, only those candidates to be interviewed will be contacted. Job Types: Full-time, Permanent Salary: $23.63-$25.36 per hour Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care
• Wellness program

Schedule:

• 12 hour shift
• Holidays
• Monday to Friday
• Weekend availability

Education:

• DCS / DEC (required)

Experience:

• Administrative: 2 years (required)

Work Location: In person Application deadline: 2023-04-09