Job Description

North York General is one of Canada's leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.
What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care - the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care-a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.
North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.
We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career!
Position Summary
Admin Assistant - OB
In this position you will work as an Administrative Assistant to the Chief of Obstetrics and support departmental meetings and on call schedules. In addition, you will support the Chief's Clinical Practice.
You will have the accountability for visibly role modeling the values and attributes of staff working in a hospital focused on quality, safety, risk, and patient- and family- centered care. In this position you will support the Hospital's academic mandate of advancing care through teaching and learning. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients, and families.
Are you a good fit for this role? You are if you are a great relationship builder and see the value in fostering close contacts and synergies with peers across the entire organization. You have great interpersonal skills, and prioritize making a connection with physicians, staff, patients, and families. You have effective organizational, problem-solving, prioritization, and time management skills and you can prioritize and meet deadlines, working well under pressure.
On a practical level, you will

• Provides specialized administrative support using demonstrated judgement, initiative and independence to assist the Chief of Obstetrics.

• Manages departmental meetings and On-call schedule.

• Provide administrative support to members of the Department of Obstetrics.

• Manages confidential information in a sensitive and professional manner.

• Comply with Occupational Health and Safety Standards.

• Provide administrative liaison support for the Department and the Department of Obstetrics at the University of Toronto.

• Coordinate and plans meetings including preparation and documentation of agendas, minutes (meeting attendance required), work plans and project charters and the room setup (IT, computer, etc.).

• Develop reports and PowerPoint presentations as required.

• Performs other duties as required.

Qualifications

• Undergraduate degree preferred.

• Secretarial Courses or diploma or certificate in Office Administration.

• Knowledge of office and management principles.

• Ability to utilize standard office equipment and order routine supplies.

• Knowledge of Medical terminology an asset.

• Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.

• Knowledge of computer applications, i.e., word processing, spreadsheets, graphics

• Electronic Medical Records experience preferred

• At least three years in a secretarial position with administrative experience

• Extensive calendar management experience

• Excellent organizational and problem-solving skills: able to organize/plan ahead i.e. committee work

• Excellent written and verbal communication skills.

• Excellent interpersonal and customer service skills.

• Develop reports and PowerPoint presentations as required.

• Ability to work independently.

• Accurate minute taking skills, filing.

• Accurate keyboarding, word processing skills - minimum 55 wpm.

• Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Directors.

• Resourcefulness and ability to adapt in response to Program's needs.

• Flexible with schedule.

• Bilingualism in French/English preferred.

What We Offer
Working at NYGHmeans working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals.This is a Part Time Permanent Position, with 8 hours shifts , days, evenings and weekends shifts in the Maternal, Newborn, Paediatrics and Obstetrics program.We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan. #INDO
How to Apply
Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

Skills Required