Job Description

Chez JLL, nos collaborateurs fa\xc3\xa7onnent l\'avenir de l\'immobilier pour un monde meilleur en offrant \xc3\xa0 nos clients des services, des conseils et des technologies de classe mondiale. Nous nous engageons \xc3\xa0 embaucher les personnes les plus talentueuses de notre industrie et nous les appuyons par la croissance professionnelle, la souplesse et les avantages personnalis\xc3\xa9s pour g\xc3\xa9rer la vie au travail et \xc3\xa0 l\xe2\x80\x99ext\xc3\xa9rieur. Que vous ayez une vaste exp\xc3\xa9rience dans l\xe2\x80\x99immobilier commercial, les m\xc3\xa9tiers sp\xc3\xa9cialis\xc3\xa9s et la technologie, ou que vous cherchiez \xc3\xa0 mettre votre exp\xc3\xa9rience pertinente au service d\xe2\x80\x99une nouvelle industrie, nous vous donnons les moyens de fa\xc3\xa7onner une voie d\xe2\x80\x99avenir plus brillante afin que vous puissiez vous \xc3\xa9panouir professionnellement et personnellement.

Adjoint(e) administratif(ve)

Responsabilit\xc3\xa9s:

• Effectue la production, la lecture, la correction et la mise en page de diff\xc3\xa9rents documents selon les normes de la soci\xc3\xa9t\xc3\xa9 : rapports, offres de service, lettres, comptes rendus, listes, pr\xc3\xa9sentations
• Assure un suivi de la production des documents
• Effectue un suivi aupr\xc3\xa8s des clients internes et externes
• Coordonne la logistique des r\xc3\xa9unions, pr\xc3\xa9pare et envoie la documentation n\xc3\xa9cessaire et peut organiser des \xc3\xa9v\xc3\xa9nements sp\xc3\xa9ciaux
• Proc\xc3\xa8de \xc3\xa0 l\xe2\x80\x99ouverture des comptes clients et projets et en assure la mise \xc3\xa0 jour
• Pr\xc3\xa9pare la facturation \xc3\xa0 partir de l\xe2\x80\x99information re\xc3\xa7ue et la finalise
• Assure la mise \xc3\xa0 jour des diff\xc3\xa9rentes bases de donn\xc3\xa9es, manuels, dossiers, fichiers, contacts, etc.
• Compl\xc3\xa8te les formulaires reli\xc3\xa9s \xc3\xa0 toutes demandes de dons, commandites, tournoi de golf, etc.
• Proc\xc3\xa8de au classement, \xc3\xa0 l\'ouverture du courrier, aux photocopies, \xc3\xa0 l\xe2\x80\x99envoi de courriels et \xc3\xa0 l\xe2\x80\x99archivage

Exigences:

• Attestation ou dipl\xc3\xb4me d\xe2\x80\x99\xc3\xa9tudes coll\xc3\xa9giales
• Excellent sens du service \xc3\xa0 la client\xc3\xa8le, bon jugement professionnel
• Tr\xc3\xa8s bonne connaissance du fran\xc3\xa7ais et de l\'anglais
• Aptitude \xc3\xa0 travailler en \xc3\xa9quipe ainsi que sur plusieurs dossiers \xc3\xa0 la fois
• Capacit\xc3\xa9 d\xc3\xa9montr\xc3\xa9e d\'organisation, de coordination, d\'autonomie, de rapidit\xc3\xa9, de minutie et discr\xc3\xa9tion
• Capacit\xc3\xa9 \xc3\xa0 travailler sous pression et \xc3\xa0 g\xc3\xa9rer son stress
• Tr\xc3\xa8s bonne connaissance des logiciels de la suite Office
• Aptitude \xc3\xa0 g\xc3\xa9rer les priorit\xc3\xa9s
• Seules les personnes dont la candidature aura \xc3\xa9t\xc3\xa9 retenue seront contact\xc3\xa9es.
• Jones Lang LaSalle Services Immobiliers Inc. souscrit au principe d\xe2\x80\x99\xc3\xa9quit\xc3\xa9 en mati\xc3\xa8re d\xe2\x80\x99emploi.

Parmi les qualifications requises, si ceci est demand\xc3\xa9, il faut l\xe2\x80\x99inscrire comme :

Bilinguisme* (anglais-fran\xc3\xa7ais) parl\xc3\xa9 et \xc3\xa9crit.

*Interactions orales et/ou \xc3\xa9crites avec des partenaires externes bas\xc3\xa9s \xc3\xa0 l\xe2\x80\x99ext\xc3\xa9rieur du Qu\xc3\xa9bec (par exemple, fournisseurs de services, cabinets d\xe2\x80\x99avocats, pairs, banquiers, firmes de courtage, firmes d\xe2\x80\x99analyse de cr\xc3\xa9dit, agences de cr\xc3\xa9dits, etc.)

Among key requirements, if this is required, it show be labelled as:

Bilingualism* (English-French) spoken and written.

*Oral and/or written interactions with internal and external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, etc.)

Administrative Assistant, Valuation Advisory

Responsibilities:

• Carries out the production, editing, proofreading, and layout of various documents per company standards: reports, service offers, letters, debriefings, lists, presentations
• Monitors the document production
• Tracks internal and external customers
• Coordinates the logistics of meetings, prepares and sends the necessary documentation and can organize special events
• Opens client and project accounts and keeps them up to date
• Prepares invoicing based on the information received and finalizes it
• Ensures the update of different databases, manuals, folders, files, contacts, etc.
• Completes forms related to all requests for donations, sponsorships, golf tournaments, etc.
• Process filing, mail, photocopying, email and archiving

Requirements:

• College certificate or diploma
• Excellent sense of customer service, good professional judgment
• Very good knowledge of French and English
• Ability to work in a team as well as several files at once
• Proven organizational skills, coordination, autonomy, speed, meticulousness and discretion
• Ability to work under pressure and manage stress
• Very good knowledge of Office software
• Ability to manage priorities
• Only those whose applications have been selected will be contacted.
• JLL subscribes to the principle of employment equity.

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This position may require you to be fully vaccinated against COVID-19. If required, you\xe2\x80\x99ll be asked to provide proof that you\xe2\x80\x99re fully vaccinated upon your start date. You\xe2\x80\x99re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles\xe2\x80\x99 Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Jones Lang LaSalle