Job Description

Job Category: Student Services
:
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position has a term length of 2 years with possibility of extension, and offers a .
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
This position provides senior level coordination and project management for accreditation activities and quality improvement initiatives. Reporting to the Director, Program Quality & Accreditation in the MD Program, the Accreditation Coordinator will coordinate the collection, analysis, and reporting of accreditation data to satisfy the requirements of the Committee on Accreditation of Canadian Medical Schools (CACMS). This position collaborates with the Program Evaluation Unit (PEU), members of the Faculty of Medicine & Dentistry and the MD Program to coordinate the documentation, logistics, and preparation of accreditation-related activities at two campuses (Edmonton and Grande Prairie).This includes project management support for accreditation processes, as well as writing and updating accreditation documentation, accessing information and data, and implementing quality improvement processes that support ongoing accreditation and MD Program initiatives.
Responsibilities:

• Create timelines, milestones, and deliverables for accreditation and ongoing quality improvement initiatives within the MD Program.
• Communicate accreditation requirements to internal and external partners.
• Develop strategies to organize and display accreditation data to ensure it is accessible to MD Program leaders.
• Develop and implement strategies for collecting, organizing, and managing information that is required for accreditation and other quality assurance purposes.
• Collect and analyze data from faculty members and departments in the Faculty of Medicine and Dentistry, including the Edmonton and Grande Prairie campuses, in response to the accreditation and other quality assurance requirements.
• Ensure the medical school and MD Program are responding to the most current accreditation requirements.
• Evaluate the accuracy and quality of the data collected and follow up with information holders as needed.
• Identify and collect alternative data sources to demonstrate compliance with accreditation or other quality assurance requirements.
• Write and update narrative responses for accreditation requirements based on a variety of data sources.
• Ensure appropriate data sources are available, including program performance data for both campuses of the MD Program in collaboration with the Program Evaluation team
• Write, compile, and manage documents for accreditation, including self-study reports, evidence, and other required information.
• Update the accreditation database with new data and information as outlined in the Continuous Quality Improvement Plan.
• Develop ongoing communications strategies about accreditation-related topics aimed at FoMD and MD Program leadership, faculty and students in collaboration with the FoMD communications partner.
• Perform internal reviews to identify gaps or areas for improvement, particularly related to new or updated accreditation requirements.
• Prepare notification documents for CACMS as changes are made to the MD Program, including curricular or program changes.
• Develop actions to address recommendations from CACMS or other quality assurance processes.
• Develop and implement a records management strategy for accreditation-related documentation.
• Collaborate on accreditation research projects and scholarship in collaboration with the Director, Program Quality & Accreditation and the Program Evaluation Specialist.
• Collaborate with the administrative and faculty teams at the Edmonton campus and the Grande Prairie regional campus to develop and maintain best practices related to accreditation.
• Schedule and organize meetings with faculty, staff, and others who are involved in accreditation or quality assurance processes.
• Draft, send, and track communication with faculty, staff, students, and CACMS.
• Respond to questions or requests from internal or external partners related to accreditation of the MD Program.
• Manage platforms and software used to collect and share accreditation or quality assurance data.
• Submit documentation to the accrediting body.
• Track changes in accreditation standards and requirements.
• Review reports and documentation for accuracy, consistency, and compliance with accreditation requirements.
• Prepare faculty, staff, and students for interviews with accreditation site visit teams.
• Organize logistics for accreditation site visits, including schedules, interviews, and facility tours.
• Coordinate site visit schedules and accreditation related meetings.

Qualifications:
Minimum

• A Master's degree is required.
• Experience collecting, analyzing, managing and organizing information in a variety of formats is required.
• Excellent written and verbal communication skills.
• Computer proficiency in office applications and electronic learning platforms (e.g. Google Suite, MS Office, Cally, etc.).
• Project management experience is an asset.
• Highly developed organizational and problem-solving skills.

Experience

• Strong written and oral communication skills are required.
• Writes clearly and informatively and communicates effectively.
• Demonstrated ability to work with people to solicit information required to meet standardized requirements is essential.
• Demonstrated skills in data collection and analysis are required.
• Excellent attention to detail and high level of accuracy.
• Ability to work independently and as part of a team to meet targets and goals.
• Demonstrated time management skills and ability to prioritize effectively.
• Proven ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to maintain confidentiality and manage confidential information.
• Strong commitment to social accountability and cultural safety.
• Demonstrates problem-solving and critical thinking skills.

Application Instructions
Click "Apply Now" to submit your resume and cover letter.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required