Job Description

Position Summary:

The Accounts Receivable position is responsible for managing the company's incoming payments, ensuring that accounts are properly billed, payments are collected in a timely manner, and any discrepancies are resolved. The role involves maintaining accurate financial records, performing account reconciliations, and supporting the accounting department with month-end procedures and reporting.

Key Responsibilities:

The duties and responsibilities of the Accounts Receivable role include, but are not limited to, the following:

1.

Invoice Preparation and Billing:

Prepare and issue accurate invoices to clients based on goods sold or services rendered.

Ensure all invoices are properly documented and authorized before submission.

2.

Payment Collection and Tracking:

Monitor outstanding accounts to ensure timely collection of payments.

Perform follow-up on overdue accounts and conduct collections as necessary.

Conduct credit reference checks for new clients to assess creditworthiness.

3.

Daily Financial Operations:

Attend daily Banquet Event Order (BEO) meetings to ensure alignment with current billing needs.

Track and manage advance deposits from clients.

Maintain and update golf member accounts, including billing and payment tracking.

4.

Account Reconciliation and Analysis:

Review and analyze daily discounts, house accounts, and unsettled spa folios to identify discrepancies.

Reconcile supplier and client statements to ensure all payments are properly recorded.

5.

Daily Revenue Reporting:

Input daily revenue figures for both Hockley Valley Resort and Adamo Estate Winery into the M3 accounting system.

Review and monitor daily refund reporting to ensure accuracy and compliance with company policies.

6.

Cash Reconciliation:

Conduct daily cash reconciliations for both Hockley Valley Resort and Adamo Estate Winery.

7.

Month-End Procedures:

Participate in month-end inventory counts and compilation, which may include working on weekends and statutory holidays as required.

Assist with month-end closing duties as directed by the Controller or Accounting Manager.

8.

Banking and Deposits:

Perform banking trips for deposits and postage when necessary.

9.

Communication and Reporting:

Keep the Accounting Manager and Controller informed of any revenue-related concerns.

Provide regular updates on outstanding accounts and collections progress.

10.

General Administrative Duties:

Support internal and external audits by providing necessary documentation and reports.

Maintain organized and accurate financial records in compliance with company policies and legal requirements.

Perform any additional duties assigned by the General Manager, Controller, Accounting Manager, or ownership of the Resort.

Requirements and Qualifications:

Education:

High school diploma required; post-secondary education in accounting, finance, or a related field is an asset.

Experience:

A minimum of 2 years of experience in accounts receivable or general accounting is required.

Experience in a hotel or hospitality financial environment is preferred.

Skills:

Strong understanding of the full accounting cycle.

Proficiency with Property Management Systems (PMS) and accounting software (experience with M3 is an asset).

Good working knowledge of Microsoft Excel, Word, and general computer literacy.

Strong analytical and problem-solving skills.

Detail-oriented with excellent organizational and time management abilities.

Personal Attributes:

Dependable, self-motivated, and able to work both independently and as part of a team.

Working Conditions:

This role may require occasional weekend or statutory holiday work, particularly during month-end inventory counts and reconciliations.

Some travel may be required for banking and deposit purposes.

The position requires prolonged periods of sitting and working on a computer.

Strong communication skills, both verbal and written.

Ability to maintain confidentiality and handle sensitive financial information with integrity.

Job Types: Part-time, Permanent

Pay: $21.63 per hour

Benefits:

On-site gym
Ability to commute/relocate:

Mono, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person