Job Description

Position Summary

Reporting to the Financial Controller, the Accounts Receivable Administrator is responsible for overseeing and managing the invoicing process, tracking and recording all incoming payments, monitoring customer accounts for any outstanding balances, and ensuring the timely collection of payments.

The successful candidate will play a key role in maintaining the financial health of our organization by efficiently handling accounts receivable transactions and maintaining strong relationships with our valued customers.

Role and Responsibilities

Works with managers to coordinate invoicing to the clients Reviews and verifies the accuracy of invoices, material tickets, labor tickets and other related documents Coordinates with consultants for approvals of invoicing and related documents Maintains accurate client files to ensure accuracy of invoicing requirements and contact information and ensures correct invoice submission methods are followed Maintains an accurate understanding of project details and keeps records as required for specific invoicing requirements Prepares month-end reports and assists in the month-end closing process related to accounts receivable Ensures the correct sales taxes are charged based on the geographical area of work being performed Receives client payments, such as cheques or EFT's, inputs them into the accounting system and deposits them into the bank Keeps open communication and ensures timely updates of information to support cash flow reporting Maintains good client relationships and actively works to improve the timeliness of payments of A/R invoices Monitors outstanding A/R balances and collection of overdue accounts Actively suggests improvements to processes to gain efficiencies and engages with other team members as required to make improvements Maintains emails and spreadsheets Organizes and files paper invoices and other hardcopy work Provides additional administrative support as needed Safety is everyone's responsibility, and you are responsible for looking out for yourself and those around you

Experience and Qualifications

Minimum of 2 years accounts receivable experience Post-secondary education in accounting or business administration Experience with accounting software (i.e. QuickBooks) is required Advanced knowledge of MS Office (specifically Excel) Experience in oil & gas services or construction Experience with full cycle accounting would be an asset

Skills

Attention to detail and accuracy in data entry Strong interpersonal, communication, customer service skills Ability to make decisions and problem solve in a complex environment Ability to analyze, take initiative, and be adaptable Strong organizational time management skills Ability to multitask and prioritize multiple demands Ability to maintain confidentiality

Working Conditions

This is a full-time permanent position, working five days per week, typically Monday to Friday from 8:00am - 4:30pm For alignment with operational needs, this role is based out of the Kandrea Head Office (3902 - 82 Avenue, Leduc, AB) Ability to sit at a computer workstation for long periods and ensure proper ergonomics

Key Competencies

Attention to Detail - Demonstrates accuracy and thoroughness in reviewing and entering data; identifies errors and takes prompt corrective action to ensure invoicing and payment accuracy. Safety - Ensures health and safety is a daily focus by acting in a safe manner at all times. Safety is everyone's responsibility and you are responsible to look out for yourself and those around you. Communication - Communicates clearly and, both verbally and in writing, to ensure expectations are met and issues are resolved efficiently. Managing Suppliers & Contractors - Ability to maintain strong relationships with suppliers and contractors.

Ability to Commute:

Reliably commute to Leduc, Alberta (required)

We would like to thank all candidates that apply; however, only those selected for interviews will be contacted.

Job Type: Full-time

Pay: $60,000.00-$65,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Application question(s):

Do you live in Leduc and/or its surrounding areas? This is an in office position, are you able to reliably commute to our Leduc office daily?
Education:

Secondary School (required)
Experience:

oil & gas or construction: 1 year (required) accounts receivable: 2 years (required)
Work Location: In person