Job Description

For a century, Canadian Fruit & Produce has been dedicated to delivering the finest fruits and vegetables to our community. Join us in celebrating our legacy of quality, sustainability, and family values. We are seeking an experienced Accounts Payable (AP) professional with a strong background in vendor management, payment processing, and financial controls.

Senior Accounts Payable Specialist

Company:

Canadian Fruit and Produce Company

Location:

165 the Queensway, Etobicoke, M8Y 1H8

Department:

Finance & Accounting

As a

Senior Accounts Payable Specialist

, you will oversee the end-to-end AP function, ensure accuracy and compliance in all transactions, and provide guidance to junior team members. This role plays a critical part in supporting smooth financial operations within our dynamic wholesale and produce replenishment environment.

Key Responsibilities

1. Invoice Management & Payment Processing

Review, verify, and process high-volume vendor invoices, ensuring accuracy and proper approvals. Work with buyers to ensure alignment between purchase orders, receipts, and invoices to prevent discrepancies. Manage payment runs in accordance with company policies and supplier terms.

2. Vendor Relations & Account Management

Maintain strong relationships with key vendors and resolve complex billing or payment issues promptly. Oversee vendor account reconciliations and ensure proper documentation. Support vendor onboarding and master data maintenance.

3. Reconciliation & Reporting

Perform monthly vendor and general ledger reconciliations to ensure data accuracy. Prepare aging reports, accruals, and AP-related financial analyses for management review. Prepare expense variance reports and anlysis.

4. Compliance & Internal Controls

Ensure all transactions comply with company policies, GAAP, and audit requirements. Maintain complete and accurate documentation for internal and external audits. Identify and mitigate potential risks in AP operations.

5. Process Improvement & Leadership

Review and enhance existing AP processes to improve efficiency and accuracy. Train and mentor junior team members, providing guidance on AP procedures and best practices. Collaborate with procurement, logistics, and finance to streamline workflows and improve vendor payment cycles.

6. Cash Flow & Expense Management

Monitor cash requirements for weekly and monthly payment runs. Support budgeting and forecasting activities by providing accurate AP data and insights

7. Oversee and work closely with future accounts payable specialist

8. Support the accounting office with office purchases and organization

Key Qualifications

Education:

Diploma or Degree in Accounting, Finance, or a related field.

Experience:

Minimum 7 years of progressive experience in Accounts Payable or related accounting functions.

Industry Experience:

Prior experience in the fruit and produce industry or wholesale distribution sector is an added advantage.

Technical Skills:

Proficiency in ERP/accounting systems (e.g., SAP, Microsoft Dynamics, QuickBooks, or similar). Advanced knowledge of Excel and strong analytical skills.

Professional Attributes:

Deep understanding of AP controls, reconciliations, and financial reporting. Proven ability to handle complex accounts and large vendor portfolios. Excellent communication, problem-solving, and organizational skills. Strong attention to detail with the ability to meet deadlines in a fast-paced environment.
Join our team as an Accounts Payable Specialist to contribute to our financial integrity and operational success. We value professionalism, accuracy, and a proactive approach in supporting our company's growth.

Job Types: Full-time, Permanent

Pay: From $60,000.00 per year

Benefits:

Dental care Life insurance On-site parking Paid time off
Work Location: In person