Job Description

Under the direct supervision of the Supervisor of Financial Services, the Accounts Payable Clerk is responsible for the review and processing of invoices and associated recordkeeping. The Clerk will work collaboratively with the buyers and supervisors throughout the Water and Waste Department as well as other Finance Division team members, in addition to Corporate Finance accounts payable staff, to ensure the timely processing of invoices and the consistent application of applicable City policies and Administrative standards.

This position needs to perform with a high level of accuracy, organizational skills and adherence to deadlines to ensure invoices and applicable taxes are appropriately assessed, processed, approved and correctly paid on a timely basis.

As the Accounts Payable Clerk , your duties will include:

Act as the primary Accounts Payable contact for the department by receiving, reviewing, and processing invoices with accuracy and compliance to policies, managing vendor communications and setups, coordinating purchase orders, resolving discrepancies, and leading year-end accounts payable activities to ensure timely and accurate payments. Monitor and reconcile accounts payable, analyze and recommend process improvement, and respond to inquiries ensuring accurate and timely accounts payable management. Provide guidance, support and direction to other staff. Perform other administrative tasks including maintaining accurate filing systems and providing coverage to other clerical positions.

Your education and qualifications include:

Grade 12 education along with courses in bookkeeping or accounting from a recognized post-secondary institution, or an equivalent combination of education, training, and experience. Minimum of two (2) years experience working in accounts payable and general ledger is required. Experience in bookkeeping and/or finance environment may be considered. Experience providing training, and ability to identify and address training needs is preferred. Data entry experience including the ability to pay attention to detail and maintain a high degree of accuracy. Experience controlling and balancing various accounting records and summaries. Experience working with a large integrated computer system. Ability to type accurately at 40 w.p.m. Ability to use Microsoft Word, Excel, Outlook, and Foxit/Adobe Acrobat at an intermediate level. Knowledge and understanding of accounting practices including encumbrance accounting, commitment control, journal entries, purchasing and payables. Ability to organize, prioritize, and handle high workload volumes while maintaining accuracy and timelines in the accounts payable process. Ability to establish and maintain positive working relationships and interact with internal City staff at various levels in the organization and external suppliers, in-person, by telephone and in writing. Ability to effectively communicate in writing including writing clear process and procedure guidelines. Ability to communicate and articulate detailed information and data effectively through verbal communication. Ability to obtain a high level of proficiency in PeopleSoft Finance Purchasing and Accounts Payable Modules within the probationary period. Ability to work effectively with minimal supervision. Ability to problem solve, work effectively under stressful conditions, and exercise sound judgement.

IMPORTANT : Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions of employment:

The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid. A Police Information Check satisfactory to the employer will be required from the successful candidate at their expense.